Real Estate Assistant (Social Media and Recruiting)

Virtual Assistant (Full-Time) – Private Label Real Estate

Location: Remote
Hours: Monday – Friday, 9:00 AM – 5:00 PM CST
Compensation: Based on experience

About Us

Private Label Real Estate is a modern, growth-focused real estate brokerage based in Tulsa, Oklahoma. We’re passionate about supporting our agents through systems, marketing, and mentorship that empower them to thrive. As we continue to expand, we’re looking for a reliable, organized, and tech-savvy Virtual Assistant to join our team full-time.

Position Overview

The Virtual Assistant will play a key role in the brokerage’s agent recruitment, onboarding, marketing, social media management, and communication systems. The ideal candidate is proactive, detail-oriented, comfortable with technology, and experienced in real estate operations or marketing support.

Key Responsibilities
- Recruiting Support
- Manage recruiting platforms including Indeed, Go High Level, and Courted.
- Send texts, emails, and follow-ups to potential recruits.
- Maintain and update recruiting pipelines and reports.
- Create, schedule, and monitor social media recruiting posts to attract new agents.

Agent Onboarding
- Follow our Follow Up Boss Onboarding Action Plan for new agents.
- Prepare and send brokerage contracts for signature.
- Set up new agent email accounts through the Google Admin Console.
- Design and order agent business cards and marketing materials.
- Ensure new agents have access to all necessary systems and tools.

Marketing & Design
- Use Canva templates to create and schedule social media posts.
- Manage and update all brokerage social media accounts (Facebook, Instagram, TikTok, LinkedIn, etc.).
- Design and distribute monthly email newsletters.
- Create listing flyers, posts, and property marketing materials.
- Prepare weekly Marketing Reports for each active listing.

Skills & Qualifications
- Proven experience as a virtual assistant, marketing coordinator, or similar administrative role (preferably in real estate).
- Proficient with Canva, Follow Up Boss, Go High Level, Google Workspace, and major social media platforms.
- Strong written and verbal communication skills.
- Excellent time management, organization, and attention to detail.
- Ability to work independently and take initiative.

Benefits
- Flexible remote work environment.
- Opportunities for growth within the company.
- Supportive and collaborative team culture.