Full Time Virtual Personal Assistant

We are looking for a highly organized, adaptable, and proactive Virtual Personal Assistant to work closely with an entrepreneur managing multiple ventures and a dynamic travel schedule. You’ll help streamline both his professional operations and personal affairs, with a strong focus on learning and implementing AI tools to enhance efficiency.

This is a long-term opportunity (for the next years to come) for someone who wants to grow into a trusted right hand—someone who doesn’t just “complete the 9-5” but truly cares about results, flexibility, and continuous improvement.

About the Companies Managed

1. Tech Development Company – builds software and AI tools for clients
2. Travel Agency - focused on global travel experiences and logistics
3. Portfolio of SaaS and B2C Apps - small but growing tech and consumer applications
4. Airbnb Real Estate Management – handling listings, guests, and property operations
5. Personal Brand – content creation, social media engagement, and event coordination

Key Responsibilities

1. Administrative Support

* Manage inbox, calendar, and schedule across multiple time zones
* Draft, proofread, and organize documents, presentations, and correspondence
* Prepare meeting materials, agendas, and follow-up tasks

2. Household & Lifestyle Management

* Oversee household staff or service providers remotely
* Coordinate home maintenance, deliveries, and expenses
* Manage personal budgets and regular expense tracking

3. Professional Coordination

* Serve as the liaison between clients, and internal tea ---------- mbers
* Coordinate deliverables with service providers, freelancers, and partners
* Support client relations and ensure timely follow-up

4. Travel & Schedule Management

* Plan and book international travel (flights, accommodation, itineraries)
* Handle travel logistics and reimbursements
* Stay flexible - frequently travels between the NYC, Mexico, Europe, Asia - requiring 10–13 hours time difference adaptability.

5. Airbnb & Real Estate Support

* Manage Airbnb listings, guest inquiries, and bookings
* Update calendars, pricing, and reviews
* Ensure smooth coordination with cleaners, contractors, and guests

6. Personal Brand & Social Media Assistance

* Help with content creation, scheduling, and audience engagement
* Research collaboration opportunities, trends, and event logistics

7. Project Management

* Track project timelines, deliverables, and updates
* Coordinate with the tech team on software and AI-related projects
* Support event planning and execution when required

8. AI Tools & Productivity Systems

* Learn and use AI tools (training provided)
* Research new tools to optimize operations
* Help create automation workflows for recurring tasks

9. SOP Development & Process Improvement

* Document key procedures as clear, actionable SOPs
* Review and update these regularly for accuracy and efficiency
* Train or guide others when processes change

Qualifications

* Proven experience as a Personal Assistant, Executive Assistant, or Virtual Assistant
* Excellent English communication and writing skills
* Highly organized, resourceful, and trustworthy
* Flexible with work hours to align with US/Mexico time zones
* Proficient in Google Workspace, Notion, Canva, and other modern productivity tools
* Tech-savvy and eager to learn AI and automation tools
* Capable of handling confidential information discreetly
* Problem-solving mindset and a proactive, can-do attitude
* Prior experience in Airbnb management, social media support, or project coordination is a plus
* Long-term mindset—this is a role meant to grow over the years, not months

How to Apply

To apply, please submit:

1. A 3-minute video introduction explaining why you’re the best fit and what relevant experience you have
2. Your updated resume (PDF)
3. Your availability and preferred working hours
4. Links to your portfolio or past projects

*Applications without a video introduction will not be considered.*

Skills Required

* Time Management
* Organization & Coordination
* Communication (written & verbal)
* Calendar & Email Management
* Project & Travel Management
* Tech Savviness & AI Curiosity
* Problem Solving
* Discretion & Confidentiality
* Client Relations & Team Coordination
* Budget Tracking
* Flexibility & Adaptability