Executive Virtual Assistant

About us:

BrightWave Solutions is a fast-growing digital consultancy specializing in helping small to medium-sized businesses optimize operations, implement technology solutions, and scale efficiently. We value initiative, precision, and collaboration, and we’re looking for an Executive Assistant to be a key partner to our leadership team.

Position Overview:
The Executive Assistant will provide high-level administrative support to the CEO and executive team, ensuring smooth operations, organized workflows, and efficient communication. This role requires a proactive, highly organized professional who can manage multiple priorities and maintain confidentiality.

Key Responsibilities:

Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements.

Prepare, edit, and format documents, presentations, reports, and correspondence.

Act as a liaison between the CEO, team members, and external partners.

Assist in project coordination, tracking deadlines, and following up on action items.

Handle confidential information with discretion.

Support onboarding of clients or partners as needed.

Organize and maintain files, records, and key documentation.

Conduct research, compile data, and prepare summaries for decision-making.

Implement and optimize administrative processes to improve team efficiency.

Assist with ad-hoc tasks or special projects as assigned.

Qualifications:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

Excellent written and verbal communication skills.

Strong organizational and time-management skills with the ability to multitask.

Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.

Ability to work independently and take initiative.

High level of discretion and professionalism.

Experience with project coordination or client onboarding is a plus.

Bachelor’s degree preferred but not required.

Key Competencies:

Attention to detail

Proactive problem-solving

Strong interpersonal skills

Adaptability and flexibility

Efficiency under pressure

Application Requirements:
To apply, please submit:

Your updated resume

A 2-minute introduction video telling us about yourself, your experience, and why you’re interested in this role

Why Join Us:
BrightWave Solutions offers a collaborative, flexible, and growth-focused environment. You’ll work closely with the CEO and leadership team, play a crucial role in driving company success, and have opportunities to grow professionally.