Executive Assistant

Executive Assistant (Remote, AU/EU time) — Start Immediately


Environment: Very fast-paced. High-level English required.
Hours: 40-48hrs/week to start, then transition to 50–60hrs/week after onboarding (exclusive to one exec)
Rate: From $5-$8/hour
Time zones: AEST (Brisbane) + CET/NL overlap; occasional weekends
Comms: WhatsApp first



What you’ll do:

Inbox owner: Triage, draft-as-exec, send on approved templates; daily summaries (exec avoids email).

Calendar boss: AU/EU scheduling, protect deep-work blocks, briefs/agendas, notes & next steps.

ClickUp lead: Build/maintain views, fields, automations; keep tasks current; daily follow-up queue.

Follow-ups & coordination: Chase teammates/business; confirm deliverables; keep CRM/trackers tidy.

Travel & events: Options/holds, RSVPs, event pipeline, travel briefs.

Property company support: Assistance, organize, council/forms, budget sheet.

Docs & admin: Contracts/NDAs/invoices, signature runs, Drive filing structure.

The Collective (biz ops): Proposals, invoicing/renewals, deliverables tracker, CRM.....

Payments (minor): Execute small approved payments; log receipts; maintain payable calendar.

Payments tracking: Log invoices, nudge schedule, status board.

SOPs / “how-to” library: Write clear steps, short Looms; keep processes updated.

Live co-working: Side-by-side working in an always-on call as needed.


Must-haves:

ClickUp expert (custom fields, dashboards, automations, views).

High-level written & spoken English; crisp, error-free drafting.

2+ years EA/ops; Google Workspace pro; fast, tidy documentation.

Comfortable sending as the exec on pre-approved topics.

Reliable internet + backup; high discretion/NDA.

Works AEST + CET overlap; ok with some weekend coverage.

Exclusive engagement (no other clients).


Nice-to-haves:

Crypto/Web3 familiarity; vendor/contractor wrangling.

Invoice & minor-payment trackers active; open items logged/chased.



How to apply (concise):

60–90s Loom: introduce yourself and outline your EA experience (no screen share).

1-page CV + speed test link + time zone.

3–5 sample lines you’d send as the exec (scheduling, follow-up, travel).

Confirm availability (hours/week), exclusivity, start date, weekend flexibility.