Executive Assistant (Full-Time, Remote – must work Arizona time)

Reports to: CEO
Schedule: Monday–Friday, 8:00 AM – 5:00 PM Arizona time (MST, no daylight savings)
Work Environment: Quiet, professional home office only. No coffee shops, co-working spaces, or noisy environments.

About the Role

I am the CEO of three growing businesses and I need a true right hand. This is not a generic VA role. You will work directly with me, help keep three businesses organized, and grow into more responsibility over time.

My businesses:

Living and Balance Wellness Center – behavioral health clinic

DocuCred – credentialing services for healthcare providers

Vibes and Dots – print-on-demand e-commerce brand

Your job is simple: keep me organized and make sure my day runs smoothly.

Core Responsibilities

Morning (8 AM – 12 PM Arizona time):

Review calendar and confirm I am prepared for calls/meetings

Check inbox and respond to routine emails on my behalf

Prepare meeting materials (agendas, notes, reminders)

Join some meetings and take detailed notes

Afternoon (1 PM – 5 PM Arizona time):

Send follow-ups and track action items fro ---------- etings

Coordinate with tea ---------- mbers across all three businesses

Handle admin tasks (scheduling, organizing files, light research)

Prepare the next day’s calendar and task list

Goal: keep operations moving and keep me out of the weeds.

Must-Haves

Excellent English (written and spoken) – you will email on my behalf

Highly organized and detail-oriented

Reliable and consistent – you show up every day, on time

Tech-savvy – can learn tools such as Google Workspace, Zoom, project management tools

Available Monday–Friday, 8:00 AM – 5:00 PM Arizona time (MST)

Able to work from a quiet, professional home office (not a café, not public/noisy areas)

Nice to have:

Previous EA/VA or admin experience

Experience with calendar and inbox management

Familiarity with Notion, Asana, or similar tools

Compensation and Schedule

Rate: $4/hour to start

Hours: 40 hours/week (full-time)

Approx. Monthly: $640/month

Payment: Bi-weekly via Wise or PayPal

Schedule: Mon–Fri, 8 AM – 5 PM Arizona time (1-hour unpaid lunch + two 15-minute paid breaks)

PTO: 5 days per year after 6 months

Growth: 6-month and 12-month performance reviews; top performers can grow to $6–$8/hr and take on more responsibility

What Success Looks Like

After 30 days:

Calendar is organized and accurate

Inbox is under control (you handle 70–80% of routine emails)

You can complete routine tasks without being asked

After 90 days:

You anticipate my needs

You are coordinating across all three businesses

You have freed up 15–20 hours of my week

Sample Daily Flow

8:00 AM – Log in, review calendar, check inbox

8:30 AM – Respond to routine emails, flag urgent items

9:30 AM – Prep for 10:00 A ---------- eting

10:00 AM – Join meeting, take notes

11:00 AM – Send follow-ups, assign tasks

12:00 PM – Lunch (unpaid)

1:00 PM – Second inbox pass

2:00 PM – Admin tasks, scheduling, research, organizing files

3:00 PM – Short break

3:15 PM – Prep tomorrow’s agenda and materials

4:30 PM – Send end-of-day report (done/pending/blockers)

5:00 PM – Log off

How to Apply

Step 1: Record a 2–3 minute video (YouTube unlisted or Loom)
Tell me:

Your name and where you are located

Why you want this role

What makes you a strong EA/VA

One thing you are excellent at organizing

Step 2: Answer these 5 questions (in writing):

How many years of experience do you have as an EA/VA/admin?

Rate your English (written and spoken) 1–10.

Tell me about a time you kept someone organized.

What tools have you used before (Google Workspace, Notion, Asana, Slack, etc.)?

Are you available Monday–Friday, 8 AM – 5 PM Arizona time?

Step 3: Do this task:

You see these 5 meetings on my calendar tomorrow:

9:00 AM – Team check-in (30 min)

10:00 AM – Client call (1 hour)

11:30 AM – Client call (1 hour)

2:00 PM – Doctor appointment (personal, 1 hour)

2:30 PM – Investor meeting (1 hour, very important)

There is a conflict at 2:00 PM and 2:30 PM.
Write an email to me explaining how you would fix the conflict and what you would reschedule first.

Step 4: Send your application


Email to: ----------

Subject line: EA Application – [Your Name] – Purple Sky

Include:

Link to your video

Answers to the 5 questions

Your solution to the scheduling conflict

Your resume (PDF)

Applications that do not follow these instructions will not be considered.

What I Will Be Looking For

You followed the subject line exactly

Your video is clear and professional

You can think through a scheduling problem

You can communicate in clear, professional English

You actually want this role (not mass-applying)

Interview Process

Application review (video + written answers + task)

30-minute video interview

Reference check

Offer

I am aiming to hire within 2 weeks.

Frequently Asked (Updated for This Role)

Q: Is $4/hour really the starting rate?
Yes. Raises are based on performance at 6 and 12 months.

Q: Can I work from a coffee shop?
No. This role requires a quiet, private, and reliable work environment with strong internet because you will be on calls and handling confidential information.

Q: Do I need prior EA experience?
Not required, but it helps. Organization, reliability, and follow-through matter most.

Q: What time zone will I work in?
You must work Arizona time (MST, no daylight savings), Monday–Friday, 8:00 AM – 5:00 PM.

Q: What is the growth path?
EA ? Senior EA ? Operations/Chief of Staff (for high performers).

About the CEO

I am building three brands at the same time and I need someone I can trust. I am not a micromanager. If you are organized, proactive, and good at communicating, you will do well here.

To apply, send everything to: ----------

Subject: EA Application – [Your Name] – Purple Sky