Executive Assistant VA

HIGHLIGHTS

- Executive Assistant VA
- USD $3–$10/hr (based on factors & experience)
- Remote position (Denver Colorado based company)
- 20 hours/week | Mon–Fri | 8am-12pm MST (Philippine night shift 11pm-3am)
- Work Directly With the Founder
- Independent, Trusted Role
- Experience Required (Sales or Customer Service and Admin)
- Tight-Knit, Family-Led Company
- Long-Term Role & Growth potential (20–40 hrs/week in future)
- Excellent English (Written & Spoken)
- Must Have Reliable Internet & Computer (and backup)



ABOUT ZACA

We’re Zaca, co-founded by Mark and James in 2008. As brothers, our story starts when we moved to the mile high city of Denver Colorado and were met with unexpected challenges — the altitude that gave intense pressure headaches; feeling exhausted every time we exercised; and happy hours made waking up a misery. So we developed a chewable that would help people feel better faster by rehydrating, replenishing and recovering. Loved by travelers, athletes, hotels, and outdoor enthusiasts across the U.S.

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ABOUT THE ROLE

You’ll support James (Co-Founder) on the sales, wholesale, and retail side of the business — helping manage and grow wholesale customer relationships (hotels, liquor stores, gift shops, coffee shops, etc.). This is a remote, part-time position ideal for a highly organized, proactive, and communicative VA with experience in sales, customer service, and executive support.

Your main focus:

- Manage and nurture customer relationships (phone/email)
- Support daily sales and administrative tasks for James
- Communicate clearly and professionally with customers and leads
- Keep operations running smoothly through excellent organization



KEY RESPONSIBILITIES

Sales & Customer Management
- Communicate with current and potential customers via phone and email
- Manage CRM (Zoho): leads, tasks, data entry, updates
- Handle orders and submit to warehouse for fulfillment
- Lead generation and cold outreach (phone, email, LinkedIn)

Onboard and engage new customers
- Administrative & Executive Support
- Daily email and calendar management
- Create and follow SOPs
- Maintain spreadsheets, documents, and records
- Assist with travel booking and vendor submissions
- Join weekly Google Meet or phone meetings

Marketing & Outreach
- Post and network on LinkedIn
- Support lead research and contact list building
- Set up email automations



TOOLS YOU’LL USE

- Gmail, Zoho CRM, Google Workspace (Sheets, Docs, Drive), LinkedIn, QuickBooks, Notion, Google Meet, WhatsApp



REQUIREMENTS

- Excellent English communication (spoken and written)
- Experience in sales or customer service
- Highly organized and dependable
- Self-starter with strong initiative
- Reliable computer and high-speed internet (w/ backup)
- Friendly and professional attitude
- Available 8am–10am MST (11pm–1am PH time), Mon–Fri
- Long-term commitment and excitement to work for Zaca



HOW TO APPLY

If you’re excited to work for a growing wellness brand and want to be part of a small but dedicated team — we’d love to hear from you! Please include:

1. Your resume.
2. A short intro about yourself, why you’re a great fit for Zaca, and details of your experience in sales, customer service, or executive assistance.
3. Quickly look at our website and tell us in your own words in one sentence what our Zaca chewables do? ( ---------- )
4. A short audio or video of you speaking (for English fluency).
5. Your DISC personality test result (free test here: ---------- ).