Part-Time Project Coordinator / Virtual Assistant (Electrical Industry Experience Required)

We’re looking for a part-time Project Coordinator / Virtual Assistant with proven experience in the electrical industry — someone who understands how jobs flow from quote to invoice, can confidently prepare accurate estimates, and knows their way around ServiceM8 or similar job management systems.

We’re an established Australian electrical company focused on delivering high-quality residential and commercial work. Our team prides itself on reliability, communication, and doing the job right the first time. As we continue to grow, we’re looking for someone who can take ownership of the admin and coordination side of operations — freeing up our field team to focus on what they do best.

Your Role
- You’ll be the central link between our electricians, suppliers, and clients — keeping every project organized, quoted correctly, and completed on schedule.
- Your day-to-day responsibilities will include:
- Preparing accurate quotes and estimates for electrical jobs (based on labor, materials, and scope provided)
- Scheduling and coordinating jobs in ServiceM8 (or similar systems like SimPRO, Fergus, or AroFlo)
- Managing incoming calls, emails, and client inquiries with professionalism and urgency
- Following up on pending quotes, invoices, and approvals to maintain steady cash flow
- Creating and sending invoices, purchase orders, and job sheets
- Updating job details, photos, and notes within ServiceM8 for recordkeeping and compliance
- Tracking materials, supplier orders, and subcontractor bookings where applicable
- Assisting with light bookkeeping and supplier follow-ups (e.g., chasing quotes, reconciling POs)
- Supporting management with reporting, workflow improvements, and client communication
- You’ll be working directly with the business owner and operations manager to ensure nothing falls through the cracks — from initial inquiry to final invoice.

What We’re Looking For
- This isn’t a generic admin role — we’re after someone who has actually worked in or supported an electrical company before and understands how the industry works day-to-day.
- You’ll thrive in this role if you’re organized, proactive, and capable of thinking a few steps ahead.
Requirements:
- 2+ years experience in project coordination, admin, or estimating within an electrical or trade business
- Hands-on experience with ServiceM8 (preferred) or similar job management tools (SimPRO, Fergus, AroFlo)
- Ability to estimate and prepare quotes accurately and confidently for electrical work
- Strong understanding of common residential/commercial electrical tasks (switchboard upgrades, lighting, rewiring, etc.)
- Excellent written and verbal communication skills — especially when dealing with clients and suppliers
- High attention to detail and accuracy when handling quotes, job notes, and invoices
- Confident using Google Workspace (Docs, Sheets, Calendar) and managing shared drives
- Dependable, self-motivated, and confident working remotely with minimal supervision

What We Offer
- $500–$750 USD/month, depending on experience and performance
- Part-time position (flexible schedule, approx. 15–25 hours/week)
- Fully remote — work from anywhere with reliable internet
- Long-term role with a stable, growing Australian company
- Performance bonuses tied to quoting accuracy, client satisfaction, and on-time delivery
- A supportive, communicative team that values initiative and reliability
- Clear systems, expectations, and training support to help you succeed
- This is a great opportunity for someone with trade or electrical background who enjoys organization, systems, and helping a business grow.

How to Apply
Please send through:
- Your resume, highlighting relevant electrical, quoting, or coordination experience
- A short cover note explaining why you’d be a good fit for this role
- A quick 1-minute Loom video introducing yourself
- Your availability (days/hours per week)

We’re reviewing applications now and will reach out to shortlisted candidates quickly.
If you’ve helped electricians quote jobs, manage ServiceM8 workflows, and keep projects running on time — we’d love to hear from you.