Online Business Manager (OBM) for a Multi-Six-Figure Coaching Brand

Part-time contractor (10-20 hrs/week)
Location: Remote (Australia or timezone overlap preferred)

Start: ASAP — long-term role for the right proactive candidate

???? About the Business

I’m Liam Caswell, Nurse Entrepreneur Coach and founder of the NursePreneur Academy (NPA) — a multi-six-figure coaching and education brand helping nurses build, launch, and scale online personal-brand businesses.

We run coaching programs, live launches, evergreen funnels, a podcast, and an engaged Circle community.

I’m creative, fast-moving, and ideas-driven — and I’m looking for a grounded, detail-focused Online Business Manager who brings calm, structure, ideas and follow-through to an already well-designed but evolving ecosystem.

?? The Role

This role blends operations, systems, content management, and gentle executive-function support.

You’ll help turn strategy into repeatable processes and keep everything running smoothly — launches, content, community, and client experience.

Your mission: maintain flow, focus, and follow-through so the business can keep expanding with ease.

???? Key Responsibilities

???? Strategic & Executive-Function Support
Weekly planning + ClickUp prioritisation sessions.
Maintain a “What’s On Deck” dashboard.
Record weekly Loom summaries ? what’s done, what’s next, what’s blocked.
Track quarterly goals + KPI dashboards.

???? Finance & Admin
Track invoices, payments, and follow-ups.
Build monthly revenue/expense dashboards (Stripe + Stan Store).
Manage affiliate or expert payouts.

???? Content & Brand Management
QA workbooks, documents, links, and copy.
Manage podcast uploads (titles, tags, descriptions).
Schedule content via Canva, Meta Suite, or Later.
Track metrics + repurpose top-performing content.

?? Systems & Tech
Maintain ClickUp dashboards + automations.
Manage SOPs (record Looms + update docs).
Coordinate Zapier / Stan Store / ConvertKit / Deadline Funnel connections.
QA all tech before launches (opt-ins, links, pages).
Keep the Tech Stack Map current.

???? Launch & Marketing Support
Oversee pre-launch checklists (sales page, webinar, emails).
Upload & schedule launch content.
Track leads, conversions, and webinar metrics.
Support DM conversations & comment responses (brand tone).
Lead post-launch debriefs + system improvements.

???? Community & Client Experience
Moderate Circle community (posts, replays, events).
Schedule reminders + engagement prompts.
Track client milestones + follow-ups.
Maintain the “Client Journey Map.”

??????? ADHD-Friendly Support Extras
Translate Liam’s Loom brain dumps into actionable ClickUp tasks.
Provide gentle deadline nudges & summaries.
Build dopamine-friendly visual dashboards (progress bars + colour).
Keep a running “Done List” to track wins.

???? You’ll Thrive Here If You…
? Love bringing structure, calm, and consistency to a fast-evolving business.
? Enjoy optimising existing systems and processes.
? Are fun, interactive, reliable, and bring great energy to your work and communication.
? Understand (or live with) ADHD and value supporting neurodivergent founders.
? Communicate clearly, proactively, and kindly.
? Are experienced with:
ClickUp / Asana
Canva / Google Workspace
Circle.so / Stan Store
ConvertKit or Mailchimp
Zapier / Deadline Funnel / ManyChat (plus points)

???? Why You’ll Love Working With Us

Flexible hours & async communication (ClickUp + Loom).
Mission-driven work empowering nurses globally.
Neurodiversity-affirming, creative, growth-oriented culture.
LGBTQIA+ Owned
Growth opportunities as we progress

???? How to Apply

Please submit:

A short 2–3 minute video intro about your experience supporting ADHD or creative entrepreneurs.
Examples of ClickUp or launch systems you’ve built/managed.
Your hourly rate in AUD + timezone.
Include the word “regulated” in your first sentence so we know you read this carefully.
Please use Subject line - OBM

NOT considering those without experience.
Please do not apply.