Executive Assistant / Online Business Manager to Multi-Business Founder (Australian Hours)

We’re looking for a highly experienced, proactive Executive Assistant / Online Business Manager to support a multi-business founder based in Australia.

You’ll be across several growing brands — including Life Panels, a premium sustainable building materials company — and help bring structure, organisation, and accountability into fast-moving operations.

This isn’t a beginner role. You’ll need to be resourceful, self-directed, and confident managing multiple priorities for a founder who moves fast and has big goals.


Key Responsibilities

Manage and prioritise founder's inbox (Gmail & ProtonMail)

Gatekeep and respond to client enquiries, filtering warm leads

Coordinate replies to technical questions about wood fibre insulation (Life Panels)

Maintain task management systems ( ---------- , Google Workspace)

Implement new systems, processes, and workflows to improve efficiency

Contribute ideas and insights that drive business growth and streamline operations

Support with social media for Life Panels, including generating creative content, scheduling, and engagement

Track deadlines, projects, and key deliverables

Prepare summaries, reports, and updates for founder

Who You Are

Excellent written and spoken English — clear, confident, and personable

Highly organised with strong follow-through and attention to detail

Experienced working with founders or multi-business entrepreneurs

Tech-savvy and proactive — you don’t wait to be told what to do

Skilled in system building, workflow creation, and process improvement

Able to think strategically and offer meaningful contributions to growth

Reliable, solution-oriented, and comfortable working with minimal supervision

Tools You’ll Use

Google Workspace

ProtonMail

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(and others — training provided where needed)

Work Schedule

Australian hours (Sydney timezone)

Approx. 20 hours/week, with potential to increase



How to Apply (Shortlisting Instructions)

To filter for serious, experienced applicants:

Please send a short video or Loom (max 2 minutes) introducing yourself and explaining:

Why you’re the right fit to support a multi-business founder.

A system or workflow you’ve implemented that improved efficiency.

How you keep multiple businesses or priorities organised.

Also include:

Your resume (PDF)

Your top 3 professional achievements

The phrase “Systems Create Freedom” at the top of your message (so we know you read carefully).

Why Work with this founder

You’ll work alongside a driven entrepreneur who runs several purpose-driven brands across sustainability, design, and manufacturing. This is a long-term opportunity to become a key part of a growing team — not just an assistant, but a strategic contributor to the bigger vision.