Social Media & Marketing Virtual Assistant (Canva, CapCut, Trello, App Testing Support)

We’re a small Canadian beauty-tech brand looking for a reliable, detail-oriented Social Media & Marketing Virtual Assistant who loves both creativity and tech. You’ll help manage content across Instagram, TikTok, and YouTube, create visuals in Canva, edit short videos in CapCut or Descript, and test our mobile apps for bugs and usability.

This part-time, long-term role is perfect for someone organized, proactive, and excited to learn how a beauty SaaS company runs behind the scenes.

WHAT YOU’LL DO

*APP TESTING (HIGHEST PRIORITY)*
- Test iOS and Android builds weekly before deployment
- Identify bugs, glitches, and UX issues and log them in Trello
- Provide screenshots, Loom videos, or clear written notes
- Follow testing checklists and confirm fixes
- Communicate daily via Slack and Trello during testing cycles

*VIDEO AND CONTENT CREATION*
- Edit short-form videos (Reels, TikToks, or podcast clips) using CapCut or Descript
- Combine raw clips with inspo references or brand moodboards to match the desired vibe
- Add text overlays, captions, transitions, and branded graphics
- Reformat podcast episodes into shorter highlight clips for social media
- Upload and schedule posts across Instagram, TikTok, and YouTube Shorts

*MARKETING AND DESIGN SUPPORT*
- Create or update lead magnets, PDFs, and affiliate materials in Canva
- Help prep webinar slides, email graphics, and promotional visuals
- Assist with podcast thumbnails and YouTube descriptions
- Track analytics and help maintain project timelines in Asana

*ORGANIZATION AND OPERATIONS*
- Keep Google Drive, Trello boards, and folders neatly organized
- Support affiliate tracking and launch checklists
- Perform weekly check-ins and progress updates using a quick Slack form


YOU’LL BE A GREAT FIT IF YOU:
- Love checking things off a to-do list and getting things done
- Have an eye for good visuals and timing in video editing
- Communicate clearly, proactively, and respectfully
- Have excellent written English and strong attention to detail
- Are comfortable with Canva, Trello, Google Drive, Slack, CapCut, and Descript
- Can follow SOPs and take initiative when something’s unclear
- Are reliable, deadline-driven, and genuinely care about doing things well


***DEVICE REQUIREMENTS (NON-NEGOTIABLE)***
To properly test both app platforms, you must have access to:
- iPhone X (10) or newer
- Android device from 2018 or newer

Please confirm both devices in your application. Applicants without both will not be considered.

PAY STRUCTURE
We believe in rewarding consistency, communication, and growth.

Phase: Onboarding
Duration: 4–6 weeks
Rate: $3.50/hr
Description: Training, tone alignment, and system setup

Phase: Growth
Duration: 3 months
Rate: $4/hr
Description: Increased independence and task volume

Phase: Retainer
Duration: Ongoing
Rate: $5/hr
Description: Proven reliability and consistent performance

We’re happy to invest in the right person - but reliability, communication, and attention to detail are non-negotiable.



OUR HIRING PROCESS
We like to keep things organized and transparent, here’s what to expect:

Step 1: Application Review
We’ll go through all submissions and shortlist candidates who followed directions (keyword included).

Step 2: Paid Test Assignment
Shortlisted applicants will be invited to complete a paid trial task that includes:
- App testing on iOS and Android
- A short video edit or caption test
- A quick organizational or engagement challenge

This helps us see how you work, communicate, and follow directions in real time.

Step 3: Final Interview (Loom or Chat)
If your test looks great, we’ll have a casual video or chat interview to discuss your process, workflow, and availability.

Step 4: Onboarding Phase (4–6 weeks)
You’ll start at $3.50/hr during onboarding to learn our systems and tone, with raises to $4–$5/hr based on reliability and performance.

ABOUT THE BRAND

Hey, I’m Neelam, a bridal makeup artist turned beauty-tech founder.
I built Lash Assist Pro and Total Beauty Planner to help artists ditch overwhelm and create seamless, luxury client experiences.

We’re a small, growing team that values initiative, communication, and a good sense of humor.
If you’re detail-oriented, love systems, and want to be part of a creative brand that’s helping beauty pros run their business like a pro - you’ll fit right in.

HOW TO APPLY
Send a short intro message that includes:

- Why you’re a fit for this hybrid tech + beauty role
- The devices you own (model + year)
- Your availability (in PH time)
- 3–5 examples of Canva graphics, Reels, Pins, or any repurposed content
- (Optional) Portfolio or Instagram link

Bonus: Include a short Loom or voice note introducing yourself, extra points if you mention your favorite beauty app or brand so I know you read this.

Please include the keyword LUXE TECH at the top of your application.






____
virtual assistant
social media marketing
canva
video editing
capcut
descript
trello
app testing
quality assurance
beauty industry