Virtual Assistant – Real Estate Support

Position Overview
The Real Estate Team is seeking a detail-oriented, tech-savvy Virtual Assistant with real estate experience to join our team. The ideal candidate brings a solid understanding of real estate operations, communicates clearly, and thrives in a fast-paced, collaborative environment.
This position focuses on supporting the team through listing coordination, transaction management, internal marketing projects, and operational organization. Accuracy, consistency, and attention to detail are essential for success in this role.

Key Responsibilities
Transaction Coordination Support
Schedule and track all transaction events, including inspections, CO requests, appraisals, and closings, ensuring milestones and updates are entered in Follow Up Boss (FUB).
Assist in building out the Client Portal in SISU to enhance client communication and visibility throughout the transaction.
Follow and maintain pre-settlement checklists and processes to prepare for closing.
Coordinate with the Listing Agent and Seller(s) for photos, showings, and other transaction-related needs.


Listing Support
Complete all MLS data entry following team standards and timelines.
Manage ShowingTime agent follow-ups for feedback after showings.
Oversee Zillow Showcase listings to ensure media and information are accurate and optimized.
Maintain documentation and status accuracy in Dotloop and other listing platforms.


Marketing Support (Internal Projects)
Create and update templated designs in Canva, including:
Open house sign-in sheets
-Listing flyers
-Event invitations and cover photos
-Business cards and email signatures
-Manage updates to the team website as directed.
Support the build-out of Team Leader's personal pages as a Real Estate influencer, ensuring cohesive branding and consistent presentation.

Operations & Systems Management
Maintain and update team systems: Follow Up Boss (FUB), Dotloop, SISU, SmartSuite, MLS, SkySlope, and Google Workspace.
Follow all established Standard Operating Procedures (SOPs) for accuracy and consistency.
Track and report working hours daily through Time Doctor.

Qualifications & Skills
Prior Real Estate administrative or operational experience required.
Strong working knowledge of Follow Up Boss, Dotloop, SISU, MLS, and SkySlope.
Proficiency with Canva, Google Workspace, and SmartSuite.
Excellent written and verbal communication skills.
Highly organized with exceptional attention to detail.
Dependable, proactive, and able to manage multiple projects independently.
Must have reliable high-speed internet and the ability to work during EST business hours.

Compensation & Schedule
Paid weekly.
Full-time remote position, working primarily during Eastern Standard Time business hours.
Ongoing opportunity for growth within the team for those who demonstrate initiative, accuracy, and accountability.
Full-Time, EST Business Hours