Executive & Personal Assistant to the CEO (Bay State Book Company)

Location: Remote (Philippines)
Hours: Must work EST hours with at least 6-hour overlap daily
Compensation: Competitive, around $5/hour USD (negotiable based on experience) Looking for an EA to work with long term, substantial room for salary increase over time.

How to apply:

Make a video explaining why you'd be a good fit for my company. It can be short. Answer the questions - Are you OK with working EST hours? What experience have you had working as an EA in the past? What is your excel experience like? You will only be considered if you make a video and answer these questions.

About the Company

Bay State Book Company is a fast-growing used book recycling and resale business based in New England, USA. We collect books from over 1,700 donation bins, libraries, and home pickups, giving millions of books a second life through resale on Amazon, eBay, and other marketplaces.

We’re looking for a highly organized, detail-oriented, and proactive Executive & Personal Assistant to support the CEO directly. This role blends business support (data organization, communication, reporting) with personal assistance (scheduling, follow-ups, and travel coordination).

Responsibilities
Business Support

You'll be immersing yourself into the world of selling used books online. Working closely with the CEO, but also managing most tasks on your own. There is a part time assistant now, who will teach you how to do all day to day activities. This is a combination of doing a few repeatable tasks, customer service, personal assistance (ie travel, etc.), and also taking on larger projects that will require your knowledge of excel.

Assist the CEO in managing projects, priorities, and daily business operations.

Create, update, and maintain Excel spreadsheets (advanced formula skills required: VLOOKUP, INDEX/MATCH, SUMIF, COUNTIF, etc.)

Prepare reports, summaries, and checklists for the warehouse and sales teams

Help coordinate communication with key partners.

Manage follow-ups, reminders, and deadlines

Assist with Amazon/eBay listing research or data-related tasks

Personal Assistance

Manage CEO’s calendar, travel arrangements, and personal scheduling

Track personal errands or to-do lists related to household or travel planning

Handle email correspondence professionally and confidentially

Perform online research, bookings, and occasional personal project coordination

Keep sensitive information completely confidential

Qualifications

Excellent English (both written and spoken)

Advanced Excel skills (must be comfortable using complex formulas)

Strong attention to detail and organization

Bonus: Experience with e-commerce (Amazon, eBay) or database tools

Work Schedule

Full-time (40 hours per week)

Must have at least a 6-hour overlap with EST (U.S. Eastern Time)

Flexible schedule for the remaining hours

Compensation & Growth

Competitive pay (~$5/hour USD)

Long-term role with growth opportunities