Virtual Assistant – Marketing Infrastructure & Freelancer Management

About Us:
We are a Texas-based marketing & branding agency that builds premium-feeling brands and drives real customer growth for local and regional businesses. We pride ourselves on high standards, clear communication, strong execution, and results that matter.

Role Summary:
We’re looking for a proactive Virtual Assistant who will assist in building out our external execution engine. Your initial project focus will be researching, screening and coordinating freelance vendors (e.g., video editing, social-media posting), helping our team maintain a high-quality standard, and managing the workflow around those tasks.

Key Responsibilities:
Research freelance platforms (e.g., Fiverr, Upwork) to identify potential vendors for video editing, social posting, content production. Review list of any candidates we have pre-chosen.

Screen freelance vendors: review portfolios, pricing models, communication style, turnaround times.

Present a short list of vetted freelancers with evaluation and recommendation in organized fashion.

Coordinate onboarding of selected freelancers: set expectations, share guidelines, ensure delivery schedule.

Help manage social-media posting workflow: scheduling, tracking deliverables, quality check.

Assist with light administrative tasks related to marketing operations: tracking documents, maintaining vendor database, updating spreadsheets.

Provide regular status reports: number of vendors vetted, onboarded, issues, suggestions for improvement.

Required Skills & Qualifications:

Excellent written English communication (clear, prompt, professional).

Experience with freelance marketplaces (Fiverr, Upwork) or comfortable learning quickly.

Strong organizational skills: managing lists, tracking deliverables, working with spreadsheets.

High standards for quality — attention to detail, aesthetic sense, taste.

Comfortable working remotely with minimal supervision; proactive mindset.

Reliable internet connection and ability to work in a U.S.-friendly time zone overlap.

Preferred (but not required):

Experience with marketing agencies or marketing operations.

Familiarity with social-media scheduling tools (Metricool) or basic video-editing vendor workflows.

Hours & Compensation:

Initially part-time (e.g., 10-20 hours/week) with potential to scale to full-time.

Compensation: ~20 hours/wk @ $4-7/hr.

Trial period: 2-4 weeks with specified deliverables to evaluate fit.

How to Apply:
Submit your resume (or brief summary of experience), a short cover-note explaining why you’d be a good fit for a high-standard agency, and answer the following screening questions:

1. Have you ever researched and screened or managed freelancers? Describe what you did.

2. What process would you use to evaluate a Fiverr gig for “video editing for social media” to make sure it meets premium brand quality?

3. Provide an example of a time you caught a quality-oriented mistake in someone else’s work and fixed it.

4. How do you define “good quality work” for video editing/social media posting?

5. How do you handle a vendor who delivers work that doesn’t meet your quality standard?

6. Are you able to work within U.S business hours overlap? What hours are you available? Although a lot of work might be done in the US nighttime hours, we might also need to communicate during US business hours.

We’ll review applications on a rolling basis and invite qualified candidates to a short paid trial task.