Executive Assistant

About us
Home Builder Marketers helps residential builders grow with clear marketing and tight operations.

Role summary
Own my calendar, inbox, travel, and task flow. Keep clients and vendors moving. Support hiring, reporting, and light finance. Report to me and to our co founder, Nicholas Cormier.

Key responsibilities
Scheduling and communications

Manage my calendar and protect focus time

Triage and draft email, file and follow up

Take inbound calls at times and route to the right person

Join a daily check in from 6:30 to 6:45 AM Pacific Standard Time

Client and revenue support

Create and send invoices and track status

Source and send welcome gift boxes to new clients

Plan trips and book flights and hotels

Coordinate company and client events

Prepare and send client reports on time and with accuracy

People and projects

Draft simple proposals when requested

Post hiring ads, screen applicants, schedule interviews

Help with payroll tasks as assigned

Research podcast guests and handle outreach

Handle miscellaneous tasks to remove friction across the team

Required skills

Excellent written and spoken English

High attention to detail and strong organization

Proactive communication and follow through

Comfort with confidential information

Tools

Google Workspace

GoHighLevel. Training available

Nice to have

Experience in marketing or operations

Customer support or account coordination

Basic bookkeeping or payroll familiarity

Travel planning experience

Work setup

Remote role with reliable internet and a quiet workspace

Travel at least once per year for a paid tea ---------- etup

Compensation

1,000 to 1,500 Canadian dollars per month to start, based on skill

Option to earn more with a broader skill set

Performance bonuses available

How we work

Clear goals, fast feedback, simple processes

You own outcomes and communicate early

Reporting

Direct to Founder, Seth Van Daele

Dotted line to Co Founder, Nicholas Cormier

How to apply
Send a short note, your resume, and two references. Include a one page summary that shows how you have managed an executive’s calendar, inbox, and travel. Add “EA application” in the subject line.

***ONLY HIRING PEOPLE WHO SEND 60-120 SECOND SELFIE VIDEO***