Executive Assistant to CEO – Long-Term, Fast-Paced U.S. Company (Full-Time, Remote)

EXECUTIVE ASSISTANT TO CEO (LONG-TERM, REMOTE)

Hi, my name is David. I’m a master procrastinator with a big imagination and a need for speed. I run Code 1 Solutions, a fast-moving emergency vehicle upfitting company based in New York. We build and service police, fire, and EMS vehicles — meaning precision and follow-through matter here.

I’m looking for an Executive Assistant who’s not afraid to push back, follow up, and stay on top of me. Someone who’s organized, proactive, and thrives under pressure. You’ll help manage daily chaos, keep priorities straight, and move the company forward — fast.

If you love systems, hate dropped balls, and get satisfaction from order and accountability — read on.

JOB DESCRIPTION
-We are Code 1 Solutions, a fast-paced emergency vehicle upfitting company based in New York.
-We are seeking a highly detail-oriented Executive Assistant to support our CEO with administrative and operational tasks.
-This is not a generic VA role. We are looking for someone with proven intelligence, strong written and verbal communication, and the ability to think clearly under pressure.
-You will be handling sensitive information, coordinating schedules, managing priorities, and ensuring smooth day-to-day operations.

RESPONSIBILITIES
-Manage email, scheduling, and follow-ups (zero loose ends).
-Assist with quoting prep, document tracking, and customer communication.
-Document and track tasks, ensuring deadlines are met.
-Support hiring workflows, testing, and applicant filtering.
-Perform quick research and summarize findings clearly.
-Keep the CEO accountable (firmly but respectfully).

REQUIREMENTS
-IQ of at least 110 (you will be tested).
-Clear and professional voice (60-second voice note required).
-Stable work history (2+ years in one role minimum).
-DISC profile with high Conscientiousness (low-drama, high-accuracy).
-Proficiency in Google Workspace (Sheets, Docs, Gmail, Drive).
-Strong attention to detail — careless mistakes are unacceptable.
-Proactive communication and initiative.
-Calm under pressure, assertive when needed, and always solution-oriented.

WORK ENVIRONMENT
-Fast-moving, no-nonsense, results-driven.
-Clear expectations, structured systems, and direct communication.
-No micromanagement if you perform well.
-Core hours: Eastern Time (New York business hours).
-Hint: The best time to reach me is usually after hours between 9PM–1AM EST.
-Long-term growth potential for high performers.

APPLICATION INSTRUCTIONS
-Applications that do not follow instructions will be automatically disqualified.
-Copy and include the checklist below in your message, marking each item with [X] once complete.

[ ] 1. Resume as a single PDF file (Lastname_Firstname_EA.pdf)
[ ] 2. 60-second voice note introducing yourself (clear and professional tone required)
[ ] 3. Short paragraph: “How would you keep me on track during a busy week?”
[ ] 4. DISC profile results (attach or link)
[ ] 5. Confirm you can work Mon–Fri, 9AM–6PM EST
[ ] 6. Include your target monthly rate (USD)

FOLLOW-UP RULE
-If you don’t hear back within 24 hours, follow up.
-If still nothing, follow up again within 48 hours.
-Professional persistence is a positive trait here.

FINAL NOTES
-You may be tested during the process with small tasks — that’s intentional.
-Please don’t be shy to follow up or ask clarifying questions.
-We are hiring for a long-term, stable role.
-If you thrive on accountability and love fast-moving environments, you’ll fit perfectly.
-If you need hand-holding or take feedback personally, this isn’t for you.

HOW TO APPLY
-Send all application materials via WhatsApp to: +1 (646) ----------