Executive Assistant (Virtual) – U.S. Sports & Media Company

JOB OVERVIEW

Executive Assistant (Virtual) – Independent Contractor

We are seeking a highly organized and reliable Executive Assistant / Virtual Assistant to provide executive-level support to the CEO of a U.S.-based semi-professional basketball organization operating under a broader media and production company. This is a remote, part-time independent contractor role with flexible hours, ideal for someone who thrives in a fast-paced, creative environment and can manage multiple moving parts with precision and professionalism.

Key Responsibilities
???? Executive Support & Calendar Management

Manage and maintain the CEO’s calendar, including meetings, events, and travel coordination

Schedule calls, confirm appointments, and prepare daily agendas

Act as a gatekeeper by prioritizing tasks and managing time-sensitive communications

???? Email & Communication Oversight

Monitor, organize, and respond to multiple inboxes

Draft professional emails and internal messages on behalf of the executive

Coordinate communication between partners, collaborators, and internal tea ---------- mbers

?? Operations & Workflow Coordination

Support day-to-day operations for both the basketball and media arms of the organization

Maintain project trackers, meeting notes, and follow-up systems

Assist in developing and refining internal Standard Operating Procedures (SOPs)

???? Project & Event Coordination

Help plan and execute community events, performances, and meetings

Liaise with partners, vendors, and volunteers to ensure logistics run smoothly

Track project deliverables and timelines across teams

???? Admin & Financial Support

Submit and track invoices, receipts, and reimbursements

Coordinate with bookkeeper/accountant for recordkeeping

Assist with vendor payments and operational expense tracking

???? Document & Presentation Creation

Create and organize Google Docs, Sheets, and Slides for meetings and presentations

Maintain shared folders (Google Drive/Dropbox) and ensure assets are updated

Format simple documents and forms as needed

Qualifications

Proven experience as a virtual or executive assistant

Strong written and verbal communication skills

Excellent organization, attention to detail, and follow-through

Proficiency in Google Workspace (Docs, Sheets, Slides) and online communication tools

Reliable internet connection and the ability to work independently

Flexibility to align with U.S. Eastern Time zone

Nice to Have (But Not Required)

Experience working in sports, events, or creative industries

Familiarity with Canva or similar tools

Interest in media, entertainment, or motivational leadership

Compensation & Time Commitment

Part-Time: $300 USD monthly retainer

Incentive bonus available

Remote / Independent Contractor role

Long-term opportunity for the right candidate

In the subject line, include your FAVORITE FOOD.
If you’re organized, adaptable, and ready to support a growing U.S.-based brand at the intersection of sports and media — we’d love to hear from you.