Project Administrator

About Us
At Probuilt Projects, we deliver high-end residential homes and renovations across Sydney, known for exceptional craftsmanship, organisation, and client service.
We’re expanding and looking for a Virtual Project Coordinator / Project Support Manager to work directly with our Director and project teams.
You’ll play a key role in keeping projects on track, systems organised, and communication flowing smoothly between office, site, and consultants.


Why You’ll Love Working With Us

• Remote role – join a professional Sydney-based team from anywhere
• Career growth – expand into construction project management and operations
• Structured systems – we use Procore, 1Breadcrumb, and Dropbox daily
• Make an impact – help improve how we run projects and manage documentation
• Supportive culture – clear communication, teamwork, and recognition for great work

Your Main Responsibilities

• Maintain and update project trackers, schedules, and registers (Procore, 1Breadcrumb, and Dropbox ).
• Ensure all drawings, revisions, and specifications are correctly issued and recorded.
• Assist with RFIs, variations, progress reports, and document control.
• Review and summarise site diaries and photos to ensure quality documentation.
• Communicate with trades, suppliers, and consultants for documentation and scheduling.
• Support the Director with emails, meeting notes, and task follow-ups.
• Suggest improvements to systems, templates, and processes.


What We’re Looking For

• Minimum 2 years of experience in project or construction administration.
• Excellent written and spoken English – confident in professional communication.
• Highly organised, reliable, and detail-oriented.
• Strong computer skills, Tech-savvy – Procore, 1Breadcrumb, Dropbox etc
• Proactive attitude — able to spot issues and suggest solutions.
• Experience with Australian construction preferred but not required.


What We Offer

• Full-time remote position (40 hrs/week)
• Long-term stable employment — we invest in people who grow with us
• Salary: USD $1,400 – $1,800/month (depending on experience)
• Training, support, and opportunities to expand your responsibilities

Work Hours
• Flexible, but you must overlap with Sydney business hours ( 7AM – 4PM time)

Communication
• Weekly virtual meetings
• Communication via email, WhatsApp, and Procore


How to Apply
1?? Send your CV and a short cover letter (max 200 words) explaining why you’d be a great fit to ----------
2?? Use the subject line:
“Steel and Concrete “
3?? Bonus step (highly recommended):
Record a 2-minute video introducing yourself:
• Your name and where you’re based
• Your experience in project or construction admin
• Why you’d be a great fit for Probuilt Projects
Upload it to Google Drive or YouTube (unlisted) and include the link in your email.


Join a Builder That Values Quality and People

We’re not the largest builder — yet — but we’re building a reputation for being the most organised and quality-focused team in the industry.

If you’re proactive, detail-oriented, and take pride in doing things right the first time, you’ll fit perfectly with Probuilt Projects.