Hubspot Integration Specialist

HubSpot Integration Specialist (Data Integration & EHR Systems)

We’re looking for a technical HubSpot Integration Specialist to help us create and maintain a seamless data connection between our EHR systems (ChiroTouch and Symplast), Tableau, and HubSpot. This role is critical in ensuring that patient, appointment, and financial data flow consistently across our systems for marketing, sales, and operational efficiency.

About the Role

You’ll work alongside our Tableau Developer and Marketing team to build a robust, unified data integration framework. ChiroTouch serves as our main chiropractic EHR, while Symplast manages our aesthetics operations. Tableau acts as the middleware layer where data is modeled and transformed before flowing into HubSpot — which serves as our central CRM and growth platform.

Your primary responsibility will be to own the HubSpot-side integrations: ensuring that data structures, custom objects, and sync logic between Tableau and HubSpot remain accurate, consistent, and scalable as we grow.

Key Responsibilities

Manage and optimize integrations between HubSpot, Tableau, ChiroTouch, and Symplast.

Align data structures across systems — ensuring accurate mapping between Contacts ? Patients, Deals ? Appointments, and Payments ? Charges.

Configure and maintain HubSpot custom objects, properties, and data sync rules to reflect patient and appointment relationships.

Troubleshoot and resolve data syncing issues, including those caused by timing gaps between Tableau refreshes and HubSpot syncs.

Collaborate with the Tableau Developer to unify Tableau’s data model (Patients, Appointments, Charges) into one synchronized refresh source to eliminate partial sync issues.

Support data integrity through alert systems and automated validation workflows.

Assist with HubSpot configuration questions, including creating custom fields, modifying record layouts, setting up dashboards, and refining reporting structures.

Document integration architecture, data flow, and maintenance procedures.

Ideal Candidate

Proven experience integrating HubSpot with external databases or middleware platforms (e.g., Tableau, Power BI, Google Cloud, etc.).

Familiar with EHR or healthcare data environments, particularly ChiroTouch and Symplast (preferred but not required).

Strong knowledge of HubSpot APIs, custom objects, webhooks, and Operations Hub tools.

Experience troubleshooting sync logic, mapping schemas, and maintaining multi-source integrations.

Understanding of data modeling and relational structures (Patients ? Appointments ? Payments).

Skilled at working cross-functionally with both technical developers and marketing users.

Excellent communication and documentation skills.

Our Environment

Data Flow: ChiroTouch ? Tableau (middleware) ? HubSpot (CRM)

Direct API Integration: Symplast ? HubSpot

Team Collaboration: You’ll work closely with our Tableau Developer (data prep and transformation) and HubSpot Marketing Strategist (campaign automation and reporting).

Goal

Help us turn HubSpot into a powerful, data-driven growth engine that integrates clinical, marketing, and operational data—driving smarter campaigns, cleaner reporting, and higher revenue across all offices.