Part-Time Virtual Assistant – QuickBooks & Systems (Financial Operations)

**Part-Time Virtual Assistant – Accounting & Systems (QuickBooks + GoHighLevel)**

We are seeking a **detail-oriented, tech-savvy Virtual Assistant** to manage and improve our accounting and billing systems for **Ultimate Success Karate**, a fast-growing martial arts academy based in Tennessee, USA.

This position begins with a **project-based migration** and can grow into a **long-term, full-time role** for the right person who demonstrates reliability, accuracy, and initiative.

--- **Initial Project Responsibilities**

Your first task will be to:

* **Migrate recurring accounts receivable** from our current direct credit card processor into **QuickBooks Online**.
* **Transfer historical accounting data** and records from **Wave** to **QuickBooks Online**.
* **Set up and organize** the Chart of Accounts, recurring billing schedules, and customer records for automated tracking and accurate reporting.

---

**Ongoing Responsibilities (Part-Time)**

Once the migration is complete, you will continue in a **part-time accounting operations role**, including:

* Managing **Accounts Receivable** and **collections**
* Overseeing **Accounts Payable** and vendor payments, payroll
* Maintaining accurate and up-to-date **QuickBooks records**
* Adhering to monthly **budgets** and assisting with financial forecasting
* Providing **weekly financial summaries and reports** for ownership
* Tracking **cash flow** and reconciling accounts regularly

If you have experience in **GoHighLevel (CRM and automations)**, or are eager to learn, this role can expand to include system integrations, automations, and process improvements.

---

### **Qualifications**

* Proven experience with **QuickBooks Online**
* Experience migrating from **Wave** or similar accounting systems
* Strong understanding of **Accounts Receivable / Accounts Payable** management
* Proficiency in **Google Sheets / Excel** for reporting and budget tracking
* Excellent written and spoken **English communication**
* Highly organized, accurate, and dependable
* Familiarity with **GoHighLevel**, **Zapier**, or CRM automations (preferred but not required)

---

### **Schedule & Compensation**

* **Hours:** 20-25 hours per week to start (flexible schedule with some overlap in U.S. mornings, EST)
* **Pay:** $600-$800 per month (?35,000–?50,,000), depending on experience and performance
* **Potential:** May grow to a full-time position for the right candidate as responsibilities expand

---

### **How to Apply**

Please send the following:

1. A short introduction (2–3 sentences about your accounting or systems experience)
2. A brief description of a process you’ve improved or a system you’ve organized
3. A sample of your QuickBooks or report work (with sensitive data hidden)
4. Your current DISC and/or Kolbe results (if available)

Use the subject line: **QuickBooks & Systems VA – [Your First Name]**

Only applicants who follow these instructions will be considered. We value professionalism, accuracy, and proactive communication.

---