Executive Assistant

About the Role

I’m looking for a sharp, reliable, and detail-oriented Executive Assistant to help manage daily operations and communication flow across my business portfolio.
You’ll work directly with me to keep things running smoothly across email, meetings, travel, and social media.

This is not a simple admin job — I’m looking for someone who can think ahead, communicate clearly, and keep projects organized with minimal oversight.

Core Responsibilities

Manage Outlook / Gmail calendar, scheduling, and inbox organization

Take detailed meeting notes and summaries during calls

Handle social media engagement (Instagram, LinkedIn — liking, commenting, responding)

Prepare and organize documents, reports, and presentation decks

Manage travel arrangements (flights, hotels, itineraries)

Track and organize tasks, projects, and expenses

Send professional emails and follow-ups with clients and tea ---------- mbers

Keep team notes organized and ensure follow-through on tasks

Required Tools / Skills

Exceptional English — both written and spoken (you’ll communicate directly with U.S. clients)

Microsoft Word, Excel, and PowerPoint

Canva (basic graphic or post creation)

ChatGPT / AI tools for drafting and organizing content

Instagram + LinkedIn posting, scheduling, and engagement

Bonus Skills (Nice to Have)

QuickBooks or bookkeeping experience

HubSpot CRM familiarity

Shopify (order management or listings)

Meta Business Suite / Meta Ads Manager

Ideal Candidate

Fluent, natural English communicator — written and spoken

Highly organized, proactive, and detail-oriented

Tech-savvy and resourceful with strong problem-solving skills

Comfortable working U.S. business hours (Indiana / EST overlap)

Has reliable internet and a quiet workspace

Positive attitude and professional communication style

Pay & Hours

$5–$8 USD/hour (depending on experience)

Full-time or part-time (flexible based on candidate fit)

How to Apply

To make sure we only bring in top candidates, please complete both steps below:

Submit your OnlineJobs.ph application including your resume and hourly rate.

Record a short Loom video (2–3 minutes) answering these questions:

Why do you think you’d be a great fit for this role?

What’s one example of a time you took initiative or solved a problem on your own?

What tools or systems do you use to stay organized and on top of tasks?

Please include the Loom video link at the top of your application message.
Applications without a Loom video will not be considered.