Long-Term Virtual Assistant – Online Listings, Lead Tracking & Local Advertiser Coordination (U.S. RV Business)

We are a family-owned U.S. company that has been in business for over 20 years, specializing in buying and selling luxury Class A diesel motorcoaches (RVs) nationwide. We operate professionally but with a small-team, family mindset — we value honesty, reliability, and long-term working relationships.

We’re looking for a highly organized, proactive Virtual Assistant to help manage our advertising process — from creating and monitoring listings to coordinating with local posters in different U.S. cities. This is a long-term position for someone who wants steady, meaningful work with clear structure and independence.

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???? Key Responsibilities

???? Lead Management
• Monitor all ads (Facebook, Craigslist, and national RV sites).
• Send new leads immediately by SMS text as they come in so our team can follow up right away.
• Check daily with local posters to ask if new leads have come in and forward them promptly.

???? Listing Management
• Create and maintain accounts on national RV advertising websites.
• Post 1–2 RVs per account and repost or refresh every 3 months.
• Track where and when each vehicle is posted using our shared Google Sheet.
• Clean up and improve our existing tracking spreadsheet to make it easier to read, update, and manage across multiple locations.

???? Local Poster Coordination
• Help find and manage reliable people to post our ads locally in specific U.S. cities:
Seattle, Portland, Phoenix, Dallas, Altoona (IA), Denver, and Atlanta.
(We already have someone in Boise.)
• Ensure each poster:
• Is active on Facebook Marketplace with a 5-star rating
• Has sold a few personal items (one vehicle is okay)
• Is not a professional vehicle flipper
• You can use Craigslist, Facebook groups, or other platforms to recruit posters — whatever works best.
• Maintain communication with each poster to confirm ad activity, renewals, and new leads.

???? Weekly Reporting & Planning
• Prepare a weekly summary of:
• Which ads are up, renewed, or due for reposting
• Local poster activity
• Lead summaries
• Create and maintain a posting schedule ensuring at least one day between posts on the same platform.

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???? Tools You’ll Use
• Google Sheets, Docs, and Drive
• Facebook Marketplace & Craigslist
• SMS text messaging (primary method of communication)
• Email or OnlineJobs.ph messaging (for occasional updates)

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???? Schedule
• 15–25 hours per week, flexible schedule
• Must overlap with U.S. Mountain Time (MST) mornings for quick text check-ins
• Leads should be forwarded as they come in (during your working hours)

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???? Pay & Terms
• Starting rate: $7 USD/hour
• Weekly pay via Wise
• Long-term role with performance-based raises after 90 days
• We also pay set fees to local posters (e.g., $100/ad in Boise). You will help manage and track these payments.

???? Pay Progression & Hours

This position starts at $7 USD per hour for approximately 15–25 hours per week, depending on workload.
During the first 60–90 days, you’ll focus on learning our systems, organizing existing spreadsheets, and helping coordinate our local advertisers.

After the training period, we’ll review performance and may increase pay to $8+ USD per hour based on accuracy, communication, and reliability. We value long-term working relationships and offer steady, ongoing work with the opportunity to grow your role over time.

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???? You’ll Be a Great Fit If You Are:
• Extremely organized and detail-oriented
• Comfortable coordinating with multiple people remotely
• A clear and consistent communicator via text/SMS
• Proactive — you take initiative to check in, follow up, and keep ads current
• Strong in written English
• Positive, dependable, and trustworthy

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???? How to Apply

Please include the following in your message:
1. A short introduction about yourself and your experience managing ads or coordinating US based remote workers.
2. Examples of any tracking systems or spreadsheets you’ve worked on.
3. Your typical weekly availability (hours per week).
4. Confirm that you are comfortable using SMS text messaging as the main way to communicate.
5. Include the words “RV VA” at the start of your message so we know you read the post carefully.

We review every application personally and will reply to qualified candidates by text message or OnlineJobs.ph chat.

Thank you, we look forward to speaking with you!