Executive Virtual Assistant

About the Company:

Infinite Modern Brands is a fast-growing e-commerce company operating multiple premium brands, including Modern Shelving and TANDMSurf. We are dedicated to delivering exceptional products and seamless experiences to our customers worldwide.

We are seeking an Executive Virtual Assistant to provide high-level administrative and operational support to the leadership team. This role is ideal for someone who is organized, proactive, and capable of managing multiple priorities in a fast-paced, fully remote environment.

Responsibilities

Provide executive-level support to the CEO and leadership team, managing calendars, meetings, and communications.

Prepare reports, presentations, and documentation for internal and external stakeholders.

Coordinate projects and ensure timely follow-ups on key deliverables.

Handle confidential information with discretion and professionalism.

Manage travel arrangements, schedules, and expense reports.

Serve as the communication bridge between executives, internal teams, and external partners.

Support operations through research, data organization, and process optimization.

Draft and manage correspondence, ensuring brand tone and professionalism are maintained.

Assist with task automation and tool management to streamline administrative workflows.

Anticipate needs and proactively resolve administrative or scheduling challenges.

Qualifications

Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role supporting senior executives.

Excellent written and verbal communication skills.

Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.

Proficiency in productivity and project management tools (e.g., Slack, Google Workspace, Notion, Asana, ClickUp, or similar).

Tech-savvy, with a demonstrated ability to learn and adapt to new software and automation tools.

Ability to work independently, maintain confidentiality, and exercise sound judgment.

Comfortable working in a fully remote, fast-paced, and evolving environment.

Preferred Skills

Experience in e-commerce, marketing, or operations support.

Familiarity with automation tools (Zapier, Make, AI assistants, etc.).

Strong research and data management skills.

Experience preparing reports and managing executive-level communications.

Application

Subject line must include: EVA

Interested applicants must input the code stated in the job description as part of the subject line.

Apply here:
Job Application Form