Executive Virtual Assistant for Clinical Psychologist

About the Role

Assistant to the Therapist (ATTT) is seeking an A+ Executive Virtual Assistant to support a Clinical Psychologist who runs a small private practice. This is a long-term position for someone who can become the psychologist’s right-hand partner — helping her stay organized, efficient, and focused on both clinical and personal priorities.

While tasks may seem numerous, they are generally not time-consuming and spread throughout the day. We’re looking for someone who’s a strong multitasker and can keep things running smoothly even when tasks shift quickly.

Key Responsibilities

Administrative & Executive Support

Manage and organize the psychologist’s calendar, including client sessions, consults, and meetings.

Handle email management daily, keeping the inbox organized and responding or flagging important messages.

Coordinate and confirm appointments and reschedules.

Support personal administrative tasks, including forms and paperwork.

Take initiative to keep track of reminders, deadlines, and priorities.


Billing & Documentation

Review and double-check billing entries for accuracy.

Ensure client diagnosis and session notes align for record purposes.

Communicate with the billing specialist when needed to confirm updates.


Marketing & General Support

Assist with light marketing or social media tasks (posting, drafting, or follow-ups).

Research tools or ideas that can help improve practice efficiency.



Qualifications

At least 1 year of experience as a Virtual Assistant or Executive Assistant.

Strong organizational, communication, and time-management skills.

Proactive and resourceful — takes initiative and finds solutions independently.

Must be HIPAA-certified and familiar with Simple Practice or similar EHR systems.

Experience supporting mental health professionals is a plus.

Knowledge of marketing or social media tools preferred.


Hours & Pay

Starts part-time to allow gradual onboarding and task familiarization. The first two weeks will involve learning workflows and progressively taking on more responsibilities. With potential to be full time role.


If you’re an organized, proactive, and reliable VA who enjoys supporting therapists and wants to grow with a private practice, we’d love to hear from you!



A short video introduction is required to help us learn more about your personality and communication style. Please include in your video why you would stand out amongst the other applicants.