Virtual Assistant

We’re looking for a highly organized and proactive Virtual Assistant who can provide day-to-day support across admin, client management, content, and personal tasks. This role is ideal for someone detail-oriented, tech-savvy, and comfortable working in a fast-paced environment with shifting time zones (South America & Europe).

1. Responsibilities

A. Administrative Support

- Manage emails, respond to inquiries, and categorize messages for priority responses.
- Schedule meetings, appointments, and manage calendars.
- Organize digital files, documents, and CRM records.
- Maintain task lists and send reminders for important deadlines.
- Assist in processing invoices and managing basic financial documentation.

B. Client & Sales Support

- Respond to client inquiries via email, social media, and chat.
- Follow up with prospects and leads based on predefined workflows.
- Update CRM and sales tracking systems with new leads and deal statuses.
- Assist in onboarding new clients (sending contracts, welcome emails, intake forms).

C. Social Media & Content Support
- Assist in posting content for Instagram, Facebook, LinkedIn, and YouTube.
- Edit and repurpose video content for YouTube, Instagram Reels, and other short-form platforms (cutting clips, adding subtitles, and optimizing for engagement).

D. Recruitment & HR Support
- Post job openings on recruitment platforms and screen applications.
- Schedule interviews and coordinate with potential hires.
- Maintain a pipeline of talented sales closers and other key hires.

E. Personal Life Task Management

- Schedule personal appointments (doctor, dentist, fitness, travel, etc.).
- Book reservations (restaurants, hotels, flights, car rentals, etc.).
- Online shopping, gift ordering, and personal errands (as needed).
- Research and book personal development programs, events, or networking opportunities.
- Remind and manage key dates (birthdays, anniversaries, special occasions).
- Coordinate travel logistics, itinerary planning, and necessary documentation.
- Assist in managing personal finance tasks (paying bills, setting reminders, tracking expenses).


Be willing to work flexible hours based on my adjusting time zone throughout South America and Europe. Willing to work 6 days per days per week.

To apply, please send:

1. Your CV
2. Portfolio (if available)