Legal Assistant

We are seeking a dedicated and reliable Legal Assistant to join our legal team. The ideal candidate will be a strong communicator, highly organized under pressure, and capable of managing telephone calls, client correspondence, invoices and affidavits in a fast-paced legal environment.

Responsibilities:

Answer and direct incoming telephone calls, take messages, and ensure timely follow-up with clients.

Prepare and issue invoices to clients, ensuring accuracy and timely delivery.

Draft, format, proofread and finalize affidavits and other legal documents for attorney review.

Respond professionally to client emails, providing timely updates and coordinating next-steps.

Maintain and organise case files, correspondence, and office records.

Work under pressure to meet deadlines and prioritise multiple tasks simultaneously.

Liaise with attorneys, clients, court personnel and third-party service providers as required.

Skills & Qualifications:

Excellent verbal and written communication skills; strong phone etiquette.

Proven ability to work in a high-pressure environment with shifting priorities.

Strong attention to detail and accuracy in preparing legal documents and client communications.

Comfortable working with invoicing tools, email systems, Microsoft Office (Word, Excel, Outlook) and case-management software.

Professional, client-focused attitude and discretion in handling confidential legal matters.

Prior legal assistant or similar administrative experience is preferred, but the key attribute is P+-level organisation and responsiveness.

What We Offer:

A structured work-day (9:00 AM – 5:00 PM EST), Monday through Friday.

A collaborative legal team environment where your contributions matter.

Opportunity to grow and develop in a legal professional support role.

How to Apply:
Please submit your resume along with a cover letter detailing your experience answering calls, preparing invoices and affidavits, and managing client email correspondence. Indicate “Legal Assistant – 9 to 5 EST” in the subject line of your email application to [insert hiring email address].