Full-Time Virtual Assistant – Tech-Savvy “Jack of All Trades”

We’re seeking a Virtual Assistant who’s the ultimate multitasker—organized, responsive, and ready to handle whatever comes up. This role requires someone who thrives under pressure, adapts quickly, and takes ownership of a wide range of administrative and technical tasks. You’ll be the go-to problem solver who keeps things moving, even on short notice.

Key Responsibilities
-Microsoft 365 Expert: Manage projects, emails, scheduling, file systems, and workflows through Outlook, Teams, SharePoint, Excel, and Power Automate.
-CRM Management: Use Fieldwork HQ to gather, analyze, and maintain customer and operational data.
-Adobe Acrobat Pro: Create and edit forms, templates, and fillable PDFs for internal and customer use.
-Meeting Coordination: Schedule meetings, prepare agendas, take detailed meeting notes, and distribute summaries promptly.
-Light Coding & Automation: Use scripts or low-code tools (Python, VBA, or Power Automate) to streamline repetitive tasks.
-Fast Turnaround: Handle last-minute requests, tech fixes, and quick updates across platforms with accuracy.
-General Support: Assist with documentation, process improvement, and team communication.

Required Skills and Qualifications
-Proven experience as a Virtual Assistant, Technical Assistant, or Administrative Support role.
-Highly organized and detail-oriented; nothing slips through the cracks.
-Responsive communicator—available and quick to reply during business hours.
-Strong command of Microsoft 365 (Outlook, Excel, SharePoint, Power Automate, Teams).
-Skilled with Adobe Acrobat Pro for form design and document editing.
-Experience with Fieldwork HQ CRM or similar service-based software.
-Basic coding or automation experience (Python, VBA, or similar).
-Excellent written communication and documentation skills.
-Willingness to learn and take on new tools or responsibilities.

Technical Requirements
-Reliable high-speed internet connection with a backup option (e.g., hotspot).
-Modern computer setup capable of multitasking efficiently.
-Dual-monitor workstation for productivity and multitasking.

Preferred
-Familiarity with workflow automation tools (Zapier, Power Automate).
-Understanding of service industry operations.
-Experience creating or updating web content or visual templates (HTML/CSS or Canva).

Compensation
Competitive hourly rate or project-based pay, depending on experience and technical ability.

Before You Apply
We’re only looking for applicants who are genuinely interested in growth and our company’s mission. Please review our website and social media channels before applying.
When you message us with “I’m interested,” please include:
- What you discovered about our business from your research
- What we’re currently doing well in terms of data, reporting, or marketing insights
- What you would improve or streamline in our data or reporting processes
- A brief explanation of how your skills and experience can help us optimize our operations and marketing performance