Virtual Finance & Operations Assistant

We’re a UK-based digital agency seeking a highly organized and detail-oriented Virtual Assistant to support us with bookkeeping in Xero, client communications, and internal operations. Whilst we are delivery focussed, we have a relaxed and fun atmoshere. If this sounds like somewhere you'd like to work- read on!

Responsibilities:

Bookkeeping (Xero):
- Record and reconcile transactions
- Match payments, upload receipts, and ensure accurate financial records
- Invoice clients and follow up on overdue invoices
- Liaise with our accountant for monthly reporting

Client Communication:
- Support dev team with client information required for projects
- Help set up new clients in our system.
- Maintain a polite and professional tone at all times

Internal Operations & SOP Management:
- Organise and maintain SOPs and process documentation
- Help keep shared drives, task systems, and internal files tidy and up-to-date
- Support task tracking and internal admin coordination

Our ideal candidate will possess the following skills and experience:

- Experience using Xero (ideally 2+ year); Xero certification is a plus, but not required
- Excellent written English and communication skills
- Highly organised, accurate, and comfortable with remote tools
- Familiar with Google Drive, Docs, Sheets, and other collaborative tools
- Able to work at least 4 hours/day overlapping with UK business hours
- Positive, self-motivated, and eager to grow within the role

Work Schedule & Compensation:
- This is a full-time role Monday to Friday
- Timezone: Must overlap with UK hours (4+ hours/day)
- Hourly Rate: $5+ USD/hour depending on experience
- Start Date: ASAP

We believe in rewarding great work. Over time, the right person will have the opportunity to take on more responsibility, receive performance-based raises, and gain access to paid training, bonuses, and other long-term benefits as part of a growing team.

To show that you’ve read this job post carefully, please include the word "Focused" at the top of your application message.

Please send the following:

A short intro message and your CV/resume
A summary of your experience with Xero and client communication
Your expected hourly rate and preferred working hours
(Optional) A short voice or screen recording introducing yourself

Many thanks,

David