Executive Virtual Assistant (Personal + Business Support)

I’m looking for a highly intelligent, detail-oriented Executive Assistant to help manage both my business and personal responsibilities. I own a landscape construction company in Los Angeles, California, and I need someone sharp, organized, and proactive who can take initiative, stay two steps ahead, and help me run my day more efficiently.

This is a long-term opportunity for someone dependable and self-driven who can grow into an integral part of the team. The ideal candidate has excellent English, strong organizational skills, and the confidence to work independently — even suggesting better ways to handle tasks or systems.

Responsibilities may include:

Drafting, editing, and organizing professional emails and correspondence

Organizing documents, spreadsheets, and files (Google Drive / Microsoft Office)

Conducting research and preparing summaries (vendors, suppliers, travel, etc.)

Helping coordinate communication and updates for our charity work and fundraising

Creating and tracking donor lists, thank-you notes, and project updates

Assisting our office manager with administrative tasks, estimates, or project documents

(Optional / future) Supporting construction plan takeoffs or markups using Bluebeam Revu or similar tools

Managing light personal tasks to free up the executive’s time

Requirements:

Excellent English (both written and spoken)

Strong computer skills — proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Google Workspace.

Highly organized and reliable with strong attention to detail

Quick learner who can adapt to new tasks and software

Positive attitude, strong ethics, and ability to handle confidential information

Experience supporting a business owner, executive, or entrepreneur preferred

Experience in construction, estimating, or Bluebeam Revu is a plus (not required)

Work Schedule & Compensation:

Preferably full-time (40 hours per week)

Must have some overlap with U.S. Pacific Time (Los Angeles) hours

Pay range: $700–$1,000 USD/month, depending on experience and skill level

Long-term position with opportunity for growth