Seeking Smart, Detail-Oriented Virtual Assistant for Executive Support (Bookkeeping, Calls, Scheduling, Travel, GPT Use)

I’m looking for a highly intelligent and proactive virtual assistant who can help manage my day-to-day operations and communication flow. You should be tech-savvy, speak excellent English, and be able to operate independently with minimal hand-holding — while always keeping me on track.

This is NOT a robotic task-based VA role. I need someone who thinks fast, communicates well, and can adapt, prioritize, and execute at a high level.

Responsibilities Include:

Bookkeeping support (categorizing transactions, reconciling reports, tracking spend in QBO/Xero or similar)

Reminding me of appointments/calls/commitments constantly via WhatsApp, email, calendar, etc.

Using a U.S. phone number (I will reimburse) to make calls on my behalf — gathering info, confirming appointments, or following up with vendors.

Taking detailed notes during meetings (and possibly attending low-priority ones for me).

Handling personal and business travel arrangements (flights, hotels, schedules, etc.)

Summarizing tasks, following up, and keeping multiple threads moving without losing context.

Using GPT-4o (or similar AI tools) to think through problems, draft documents, or accelerate task completion intelligently.