Cold Email Expert

THE MISSION:

We’re looking for a specialist to own our outbound email engine from top to bottom. Your goal: create a predictable flow of qualified meetings through cold outreach while keeping deliverability exceptional at scale.

WHAT YOU WILL DO:

- Build and manage a high-volume cold email infrastructure capable of 1M+ sends per month using multi-domain, multi-mailbox setups with optimized sending schedules.
- Write, test, and refine cold email sequences that convert first touches into booked calls.
- Implement and maintain SPF, DKIM, DMARC, and DNS authentication, ensuring compliance with bulk-sender and privacy regulations.
- Warm up domains and mailboxes, manage IP pools, monitor inbox placement, and resolve deliverability or blocklist issues quickly.
- Maintain list hygiene through enrichment, validation, segmentation, and re-engagement workflows.
- Collaborate with Sales to refine offers, copy, and CTAs that drive conversions.
- Build reporting dashboards (Postmaster Tools, SNDS, etc.) to track domain health, reputation, and performance.
- Create SOPs and playbooks for scalable, repeatable outreach systems.

TOOLS YOU KNOW:

- You’ve worked hands-on with high-volume cold email platforms such as InfraMail, ReachInbox, MailReef, Zapmail, Apollo, Seamless.ai, ---------- , or Warmly.

WHAT SUCCESS LOOKS LIKE:

- Full Gmail and Yahoo compliance (SPF, DKIM, DMARC, one-click unsubscribe).
- Spam complaint rates consistently below 0.3%.
- Reliable inbox placement and steady reply volume converting into qualified meetings.
- Clear reporting that connects daily sending activity to meetings booked and revenue generated.

WHAT YOU BRING:

- Proven experience managing 7-figure monthly cold email volumes across multi-domain, multi-inbox setups.
- Deep knowledge of email authentication, reputation management, and deliverability (SPF, DKIM, DMARC, BIMI, ARC, RFC 5322).
- Experience with blocklist monitoring and remediation (Spamhaus and similar).
- Analytical and fast-moving, you watch dashboards, interpret logs, and act quickly.
- Strong collaboration skills with Sales and RevOps teams.
- Highly organized, able to manage multiple campaigns and tests simultaneously.

NICE TO HAVE:

- Experience integrating CRM and enrichment tools for targeting and routing.
- Knowledge of A/B testing frameworks and copy optimization for cold outreach.
- Familiarity with Postmaster APIs, feedback loops, and automated deliverability alerts.

HOW WE WORK:

- Fast iteration and data-backed testing on templates and cadences.
- Weekly rhythm: send plan, active tests, reputation report, meetings booked, next steps.
- Documentation-first mindset, clean, consistent, scalable systems.

APPLICATION CHECKLIST:

Please include:

- A one-page summary of a cold email program you’ve run in the past year, include setup, daily volume per domain, and how you maintained <0.3% spam rates.
- A brief outline of how you’d warm three new domains and 50 mailboxes for a new ICP while staying Gmail/Yahoo compliant.
- Share three subject lines and three opening lines you’d test for a new offer in the tech space.
- Screenshots or exports from Postmaster Tools or SNDS showing improved deliverability results.