Executive & Marketing Virtual Assistant (Creative Company | Full-Time | PST Hours)

About the Company

We are a fast-growing creative business based in the U.S. that offers unique art experiences and workshops for individuals, private events, and corporate clients.
Our mission is to inspire creativity, mindfulness, and connection through beautiful, hands-on projects.

We are looking for a highly organized, reliable, and creative Virtual Assistant who can manage day-to-day operations, handle communication, and support marketing activities.
This is a long-term opportunity for someone who wants stability, growth, and meaningful work in a supportive team environment.

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???? Responsibilities

???? Communication & Customer Support
• Answer and organize emails, calls, and social media messages (Instagram, Facebook, etc.)
• Reply promptly and professionally using the company’s brand voice
• Track inquiries and follow-ups in Google Sheets or CRM
• Support clients before and after workshops

???? Scheduling & Event Coordination
• Post and update workshops or events on various listing platforms (Eventbrite, ClassBento, etc.)
• Manage and update team schedules and participant lists in Google Calendar
• Notify team members about changes or low enrollments
• Reschedule or cancel events when needed

???? Corporate Outreach & Research
• Research companies and send outreach emails about creative team-building events
• Maintain and update lead tracking sheets
• Research potential partners, venues, and collaboration opportunities

???? Social Media & Marketing
• Create and schedule Canva posts using templates
• Post on Instagram, Facebook, and Google Business
• Respond to comments and messages
• Research trends, hashtags, and local opportunities to boost engagement

????????? Executive Assistance
• Manage the owner’s calendar, reminders, and weekly priorities
• Prepare brief daily or weekly updates and reports
• Support internal coordination and communication

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???? Qualifications & Skills
• Excellent written and spoken English
• Strong communication and problem-solving skills
• Confident handling customer messages and phone calls
• Proficient in Google Workspace (Gmail, Calendar, Sheets, Drive)
• Familiar with Instagram, Facebook, and Canva
• Highly organized, detail-oriented, and dependable
• Proactive with strong initiative — not just waiting for tasks but anticipating needs
• Bonus: experience with ClickUp, Asana, or CRM tools

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???? What We Offer
• Stable, long-term full-time position (40 hrs/week)
• Work with a creative, supportive, and inspiring international team
• Opportunity to grow and take on more advanced tasks
• Monthly salary between $600–$800 USD (depending on skills and experience)
• 13th month pay, paid time off after 6 months, and regular performance reviews

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???? How to Apply

Please include the following in your application (incomplete submissions will not be considered):
1. A short video introduction (1–2 minutes) introducing yourself and describing your relevant experience.
2. A sample email reply to a potential customer asking about a private group art workshop.
3. A screenshot of your internet speed test.
4. Your current work schedule and availability in PST hours.
5. (Optional but preferred) Create a short Instagram caption promoting a “Floral Resin Art Workshop,” including 5 hashtags.