Real Estate - Executive Assistant

POSITION OVERVIEW:
Do you have high standards of organization, aesthetics, and customer service? Are you efficient, effective, and self-generating? If so, read on! This position requires a relentless gate-keeper to help maintain the vision for the high standards that I hold, while working both independently on tasks, and very collaboratively with the business owner. This role will work directly with me to help provide the highest level of service to every client and vendor.


RESPONSIBILITIES:
Client Care and Relationship Management: Procure tailored appreciation gifts, manage client database, help coordinate and facilitate client events, such as annual client dinners, monthly workshops, pop-bys, etc.

Deadline and Detail Management: Exceptional attention to detail and proven ability to manage deadlines and prioritize tasks effectively in high-pressure situations. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

Technology Proficiency: Highly proficient in Google Suite Services (gmail, docs, sheets, drive, etc.). Ability to build and maintain tech-stacks to enhance productivity, such as email management software, project management tools, AI, and communication platforms.

Calendar Management: Managing and prioritizing schedules, and arranging meetings and appointments to optimize Broker’s time.

Communication: Handling and filtering incoming emails, phone calls, and other forms of communication, and responding on Broker’s behalf when appropriate. Handling sensitive and confidential information with the utmost discretion and maintaining a high level of trustworthiness.

Meeting Support: Preparing materials and agendas for daily meetings, taking minutes, and ensuring that follow-up actions are tracked and completed.

Budget Management: Help track all business expenses and help allocate annual marketing budget.

Contract Support: Help write real estate contracts and provide ongoing transactional support.

QUALIFICATIONS
5+ years as VA for Real Estate broker or company.
Experience in project coordination, handling tasks of varying complexity.
Possess a positive, can-do attitude with the desire to take on additional responsibilities when necessary.
Experience prioritizing and managing multiple tasks seamlessly with impeccable attention to detail.
Experience managing schedules and logistics while maintaining business rhythms.
Strong tech-savvy skills and ability to learn new software programs (G-Suite, Excel, CRM, etc.).
Experience maintaining confidentiality and dealing with information that is highly sensitive.
Exceptional written and verbal communication skills.