Executive/Virtual Assistant for AU-based Trades Company

1. Work Availability and Salary
Employment Type: Full-time

Hours: 38–40 hours per week (Monday–Friday)

Hourly Rate: $10 AUD/hour

Payment Method: Wise (preferred) or PayPal

Time Zone: AEST (Brisbane/Sydney/Melbourne time)

Working Hours: Standard full-time hours aligned with AEST

2. Work Scope, Experience, and Skill Set
Experience Level: Open to intermediate or experienced applicants (minimum 1–3 years of VA, admin, or bookkeeping experience preferred). Prior industry-specific experience (electrical/contracting/construction) is valued but not essential; general executive assistant/VA experience is acceptable.

Daily Tasks:

Managing emails and client communication

Scheduling and calendar management

Drafting and polishing client correspondence

Data entry and file management

Preparing quotes/estimates

Estimating / count up for projects and materials


Email management – organizing inbox, prioritizing messages, and responding when appropriate

Improving systems and processes to increase efficiency

Weekly Tasks:

Monitoring and following up on client communications

Assisting with project coordination as required

Supporting workflow and administrative process improvements

Monthly Tasks:

Assisting with reporting on ongoing projects

Reviewing and suggesting improvements to operational processes

Supporting content calendar management (if applicable)

Scope of Role: Primarily administration and support, with extensions into project coordination, research, client communication, and process improvement

Tools/Software Knowledge:

Essential: Microsoft Office (Word, Excel, Outlook), Google Workspace, Canva, Notion

Preferred: Trello/Asana, Capcut (basic video editing), Adobe (basic knowledge)

3. Work Monitoring and Updates
The assistant will work independently with initiative

Daily updates: Brief summary of tasks completed and outstanding items

Weekly report: Every Friday outlining progress, hours logged, and upcoming priorities

No strict time-tracking software required, but transparency and communication are essential

Interested applicants should send the following:
- Resume
- Cover letter tailored to the role and industry
- Loom Video Introduction (preferred)

Please email your requirements to ---------- with the subject line VA - JB