Expericne VA to support C Level Exec

**Job Title:** Experienced Virtual Assistant – Proposal & Grant Writing Specialist

**Location:** Remote, available during [Your Company’s Time Zone]

**About the Role:**
We’re seeking an experienced Virtual Assistant who excels in proposal, grant writing, and document development, using AI tools and research platforms to produce high-quality content. You’ll collaborate with C-level executives, turning their ideas from video calls and Loom recordings into comprehensive proposals, pitch decks, grant applications, SOPs, and even legal documents like SAFE contracts. You’ll work closely with our design team to deliver polished, ready-to-present materials.

**Key Responsibilities:**

* Collaborate directly with C-level executives via video calls and Loom recordings to capture ideas and concepts.
* Use AI tools (e.g., ChatGPT, Jasper, etc.) and research platforms to gather information and draft proposals, grants, pitch decks, and SOPs.
* Develop documents like SAFE contracts and other legal-type agreements (with templates and guidance).
* Conduct thorough research to back up proposals, ensuring they’re aligned with grant requirements or client needs.
* Create draft documents within a day, ensuring they are ready for management review.
* Work with the design team to turn drafts into visually appealing documents.
* Maintain and refine SOPs for document production, ensuring efficiency and consistency.

**Required Skills and Experience:**

* 3+ years of experience in proposal writing, grant writing, or similar roles.
* Proficiency in using AI tools (such as ChatGPT, Jasper) for drafting and refining content.
* Strong research skills, leveraging platforms and databases to gather relevant information.
* Experience working closely with executive teams, capturing their vision and turning it into actionable documents.
* Exceptional communication and organizational skills – ability to work independently while managing deadlines.
* Comfortable with legal templates, SAFE contracts, and similar documents (legal expertise not required but familiarity is a must).

**Nice to Have:**

* Familiarity with tools like Notion, Confluence, or other document management systems.
* Experience in working with design teams, understanding how to hand off documents for final presentation.
* Background in tech, blockchain, or finance is a plus (for smart contract work).

**Success in this role means:**

* Delivering drafts within a day for management approval.
* Efficiently using AI to speed up document creation while maintaining quality.
* Seamless collaboration with design teams to produce visually compelling documents.
* Proactively managing feedback and iterating quickly.