Automation Architect – n8n + Pipedrive + Outreach Stack (Email, LinkedIn, Phantombuster, Apify, JustCall, AI)

Automation Architect – n8n + Pipedrive + Outreach Stack (Email, LinkedIn, Phantombuster, Apify, JustCall, AI)
We're hiring an Automation Architect to build a fully integrated multi-brand outreach & operations system using n8n as the automation engine. The system must unify Pipedrive, email, calendar, LinkedIn (Phantombuster), lead scraping (Apify & Phantombuster), cold calling (JustCall), and an AI follow-up engine — all flowing seamlessly with clean logging, retry handling, and observability.
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???? Scope of Work (updated to include Phantombuster)
???? n8n Architecture & System Setup
• Deploy a self hosted, modular n8n framework designed for scale across multiple brands.
• Implement:
o Webhook architecture and trigger hygiene.
o Secure OAuth/token management and refresh flows.
o Robust retry/error handling, alerting, and workflow logging.
o Reusable nodes/modules for enrichment, dedupe, routing, and AI drafting.
???? Pipedrive CRM Optimization
• Audit + rebuild multi brand Pipedrive structure: pipelines, stages, custom fields, ownership, and permissions.
• Real time sync of contacts, activities, notes, call logs, and messages.
• Master CRM view with brand segmentation and deduplication logic.
???? Email & Calendar Integration
• Integrate Gmail / Google Calendar (Outlook optional) into workflows.
• Automate meeting scheduling, follow-ups, reminders, and calendar-based gating to avoid duplicate outreach.
???? AI-Powered Follow-Up System
• Use OpenAI API (or equivalent) to auto-draft personalized follow-ups in your voice:
o No-shows, missed replies, cold reactivation campaigns.
o Provide an approval step (optional) before sending.
• Store drafts and metadata in CRM for auditability.
???? LinkedIn Outreach — Phantombuster
• Integrate Phantombuster actions for LinkedIn (search exports, profile scraping, connection/message automation).
• Use Phantombuster for scheduled scraping/export of prospect lists and to trigger downstream workflows in n8n.
• Centralize Phantombuster outputs to Pipedrive with tagging (source, batch, actor) and dedupe checks.
• Prevent sequence overlap: pause/pivot email & call sequences when LinkedIn replies or connection events are detected.
???? Lead Scraping & Enrichment (Apify + Phantombuster + LinkedIn)
• Built-in pipelines to ingest leads from:
o Apify actors (custom or marketplace) and
o Phantombuster exports (LinkedIn search/profile scrapes).
• Enrich, verify, normalize, tag, and route leads into Pipedrive by brand/owner.
• Maintain provenance (source, actor, timestamp) for audit and quality control.
???? Cold Calling Integration — JustCall
• Integrate JustCall to log calls, voicemails, SMS, recording links, and outcomes to Pipedrive.
• Trigger automations from call outcomes (e.g., schedule follow-up email after no answer, create task after voicemail).
• Ensure call activity synchronizes with email/LinkedIn sequences (stop/pause/resume rules).
???? Email Follow-Up & Sequencing
• Multi-step, conditional email sequences with:
o Smart delays, behavior-based branching (opens, clicks, replies).
o AI-generated variants per persona/brand.
o Deliverability safeguards and unsubscribe handling.
• Sequence coordination across channels (email, LinkedIn, calls) to avoid double-contacting.
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? Requirements
• Expert-level n8n experience (self-hosted setups, modular workflows, custom nodes).
• Strong Pipedrive CRM architecture & API experience.
• Hands-on with Phantombuster (actors, scheduling, exports) and Apify.
• Experience integrating telephony platforms (preferably JustCall).
• Comfortable with OpenAI API for dynamic copy generation.
• Focus on reliability: logging, retry strategies, monitoring, and playbooks for failure recovery.
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? Nice to Have
• Experience with Phantombuster actor development or advanced Apify scraping.
• Prior work on multi-brand CRM setups / permissioning.
• Understanding of email deliverability, warm-up, and sequencing best practices.
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???? Deliverables
• Rebuilt multi-brand Pipedrive architecture.
• Fully deployed n8n automation stack integrating:
o Gmail / Calendar, Phantombuster, Apify, JustCall, and Pipedrive.
• Lead scraping pipelines (Apify + Phantombuster ? enrichment ? Pipedrive).
• AI-powered follow-up workflows with optional review queue.
• Documentation: architecture diagrams, runbook, and Loom walkthrough of core flows.
• Optional: monitoring dashboard suggestions (Prometheus/Grafana or hosted alternatives).
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???? To Apply
Please include:
• Screenshots or videos of n8n workflows and any integrations with Phantombuster, Apify, or telephony systems.
• A concise plan for how you'd structure multi-brand routing, dedupe, and channel coordination.
• Your rate (hourly or fixed) and estimated timeline.