Construction Operations & Executive Assistant

About Amadeo Construction, Inc

Amadeo Construction, Inc. is a Texas-based general contractor specializing in new home builds, garages, and high-end remodels. We pride ourselves on craftsmanship, reliability, and attention to detail — turning client visions and dreams into reality.

We’re expanding our team and seeking a Construction Operations & Executive Assistant to bring structure, organization, and consistency to our growing company. This role is vital to managing our job costing, documenting company processes, and supporting the owner directly with project and administrative tasks.

Key Responsibilities
1. Project Administration & Job Costing
- Enter and organize receipts and expenses into JobTread and QuickBooks
- Match receipts to correct jobs for accurate job costing
- Track purchase orders, subcontractor invoices, and payments
- Maintain detailed, organized job folders in JobTread
- Generate job cost and budget reports for review

2. Process Documentation (SOP Creation)
- Help document company processes (“everything in the owner’s head”) into clear SOPs
- Build templates, checklists, and step-by-step workflows for repeatable tasks
- Organize company files and maintain structured naming conventions

3. Executive & Personal Assistance
- Manage the owner’s calendar, calls, and follow-ups
- Organize emails and reminders for key deadlines
- Handle light personal tasks (appointments, research, etc.)
- Keep the owner organized and focused on high-priority items

4. Future Growth: Estimating Support
- Assist with supplier and subcontractor pricing requests
- Enter basic estimate data into JobTread (with guidance)
- Learn to use AI-assisted estimating tools as processes are developed

Required Skills
- Excellent English (written & spoken)
- Strong attention to detail and data accuracy
- Experience with QuickBooks Online required
- Familiarity with JobTread or similar construction platforms preferred
- Proficient in Google Workspace (Docs, Sheets, Drive, Gmail)
- Tech-savvy and quick to learn new tools (including AI/automation tools)
- Construction or job costing background is a major advantage

Preferred Qualities
- Reliable, proactive, and organized
- Communicates clearly and consistently
- Trustworthy with sensitive information
- Enjoys creating structure and process improvements
- Interested in long-term employment with growth opportunities

What We Offer
- Long-term, stable position with consistent hours
- Direct collaboration with the company owner
- Growth potential toward Operations or Estimating roles
- Supportive and professional team culture
- Exposure to advanced tools, including AI-assisted estimating and automation systems


Skills Assessment (Required for Application)

Please complete ALL of the following:

1. Job Costing Test
Create a simple Google Sheet with 5 sample receipts.
Include columns: Job Name, Vendor, Date, Description, Category, and Total.
Use formulas to total by job and category. Export as PDF or share the link.

2. Process Documentation Exercise
Write a short step-by-step guide (5–10 steps) for a task you know well (e.g., entering receipts or tracking subcontractor payments).

3. Short Questions (include in your cover letter)
a. What project management or bookkeeping tools have you used?
b. What do you do when given a task you’ve never done before?
c. What does “being organized” mean to you?

Salary Guide
Level Description Monthly Range (PHP)
Entry-Level Admin VA with basic construction knowledge 40,000–50,000
Mid-Level Strong admin + bookkeeping + job costing 55,000–65,000
Senior Construction VA with JobTread/QuickBooks + SOP writing 65,000–?75,000+

How to Apply
Send your resume, skills assessment, and answers to the three questions via OnlineJobs.ph.
Only complete applications will be reviewed.