Virtual Assistant for Creative Events & Balloon Decor Business (Admin + Design Support)

We’re looking for a creative and detail-oriented Virtual Assistant to support a U.S.-based luxury balloon décor and events company.
You’ll help with admin tasks, graphic design, social media management, and client organization. This role is ideal for someone who’s both organized and artistic, and enjoys helping a creative business run smoothly behind the scenes.
Responsibilities:

???? Administrative Tasks

- Manage and organize files, client folders, and event calendars
- Handle CRM data entry, quotes, and invoices (using HoneyBook or Google Workspace)
- Track inventory, order supplies online, and communicate with vendors

???? Creative + Design Support

- Create Canva templates, flyers, and digital mockups for balloon décor setups
- Help organize event inspiration boards and visual guides
- Assist with content scheduling and posting on Instagram, Facebook, and TikTok

???? Client Communication

- Respond to client inquiries using templates provided
- Follow up on booking confirmations and deposit payments
- Send reminder messages before setup or event days

???? Business Systems Support

- Update spreadsheets, pricing sheets, and client databases
- Help maintain SOP's and workflow documents
- Support with light research for seasonal campaigns or collaborations
Responsibilities:

Required Skills & Qualifications:

? Excellent English communication (written and verbal)
? Strong organizational and time management skills
? Proficient in Canva and Google Workspace (Docs, Sheets, Drive, Calendar)
? Familiar with social media scheduling tools (Meta Business Suite, Later, or similar)
? Ability to learn new platforms quickly (e.g., HoneyBook, Glide, or Asana)
? Creative eye for branding, layout, and color coordination
? Reliable internet connection and quiet work environment

Preferred (Not Required):

? Experience in event planning, graphic design, or content creation
? Basic knowledge of video editing (CapCut, Canva Video, or InShot)
? Experience working with U.S. clients or creative entrepreneurs

Personality Fit:

We’re looking for someone who is:
???? Proactive, dependable, and detail-oriented
???? Enjoys creative work but also loves structure and organization
???? Communicative — asks questions early and gives updates regularly
???? Loyal and interested in growing with the company long-term

How to Apply:

Please send:

1. A short introduction about yourself (1–2 paragraphs)
2. Your updated résumé
3. Links to past Canva or design samples (if available)
4. Your internet speed test result
5. Your available hours and desired start date