Executive Assistant for Hiring & Customer Support

About Us

We’re a growing U.S. service business that values reliability, clear communication, and excellence in execution. Our team works hard but keeps a friendly, supportive culture. We take pride in treating customers and employees with respect, attention, and care.

What You’ll Do

Your role combines people interaction and back-office precision. You’ll be part of a small, efficient remote team, helping us build strong relationships with both job applicants and customers.

Main Responsibilities:
1. Conduct short pre-screening phone interviews with job applicants using our CRM and VoIP tools (training provided).
2. Handle back-office administrative tasks including data entry, record updates, and light reporting.
3. Make or receive customer phone calls—answering questions, taking notes, and scheduling appointments.
4. Keep digital records well organized and updated daily.
5. Act as the executive’s right hand: manage calendar appointments, reminders, and to-do lists; draft and format documents or messages; research small projects and vendors; and anticipate needs.
6. Summarize key daily updates and send concise end-of-day reports.

What You Need

• Excellent English communication and a neutral or North American-friendly accent (you’ll be on the phone often).
• Strong organization skills and attention to detail.
• Confidence speaking to strangers and making them feel comfortable.
• Familiarity with CRMs or online tools (we’ll train you on our systems).
• A quiet workspace, dependable computer, and reliable internet connection.
• Availability Tuesday through Saturday, 8 AM – 5 PM Houston Time (CT).

Your Personality

We’re looking for someone who is:
• Naturally proactive—spots what needs to be done and does it.
• Consistent—meets commitments and communicates early if something changes.
• Curious—asks smart questions instead of guessing.
• Empathetic—listens carefully and treats every caller kindly.

Compensation & Growth

• Competitive monthly salary
• Paid training period.
• Opportunities for promotion into team-lead or recruiting coordinator roles.
• Long-term, full-time position with stability and growth.

How to Apply (Read Carefully)

To make sure you pay attention (and to filter out copy-paste or AI responses), please follow these instructions exactly:
1. Start your message subject line with the word Blueberry (so we know you read this).
2. In your first sentence, tell us your favorite book or movie and why.
3. Confirm in your message whether you are currently employed and seeking a second job, or if this position would be your only employment.
4. Halfway through your message, include the phrase “pancake mode activated.” (Don’t explain why—just write it.)
5. At the end of your message, write one short paragraph titled “My Organized ---------- nt” where you describe a time you prevented a mistake because you were careful or detail-oriented.

Applicants who skip any of these steps will not be considered. We value precision—so show it.

Why You’ll Love Working With Us

You’ll join a small, kind team that appreciates initiative. We don’t micromanage; we measure results. You’ll get clear expectations, direct feedback, and recognition when you do well.

If you’re reliable, thoughtful, and ready to grow with a U.S. company that values long-term relationships, we’d love to meet you.