Inventory & Logistics Coordinator

Schedule: 1 PM – 5 PM Philippine Time (Monday–Friday)
Type: Part-Time (20hrs/week) Remote
Reports To: Product Manager
Industry: Fashion / E-commerce (Anime-Inspired Apparel & Accessories)
Compensation: $600/month

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Job Overview

We are a fast-growing fashion startup offering opportunities to grow, learn, and expand your skill set. As part of our team, you’ll take ownership of your role and directly impact our business operations.

We move quickly, so we’re looking for someone who thrives in a fast-paced environment, can handle multiple moving parts, and ensures everything runs smoothly — from product preparation to shipment coordination.

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Key Responsibilities

Product Coordination
• Compile spec sheets and comments for products or collections and confirm with the Tech Designer or Product Development Manager.
• Review inspection reports and size charts, and raise any issues to the factory.
• Request revision timelines and update Asana tasks accordingly.

Shipping Management
• Gather shipment details (box size, weight, quantity) and request shipment quotes from forwarders.
• Compare and select the best quote, process payments, and monitor shipment progress.
• Update Asana tasks with tracking numbers, ETAs, and shipment links.
• Follow up regularly to ensure on-time shipment and accurate updates.

Inventory Oversight
• Calculate cost per item, reserve quantities, and fabric usage per product.
• Add measurements and material information to product listings in Shopify and ShipHero.
• Adjust inventory quantities for pre-orders and batch shipments.
• Consolidate available stock and coordinate with the Product Manager for upcoming launches.

Logistics Tasks
• Convert weights and dimensions, add HS codes, and maintain Amazon SKU records.
• Create and update Purchase Orders (POs) in ShipHero.
• Track and record shipment and product-related expenses.
• Add product dimensions (L x W x H) and ensure all documents are accurate and complete.

Collaboration
• Communicate with factories, warehouses, and internal teams to resolve issues quickly.
• Support the Product and Operations Managers in tracking product readiness and shipment efficiency.
• Keep records up to date and ensure all involved parties have the correct information.

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Qualifications / Requirements
• Experience in logistics, inventory management, or e-commerce operations
• Strong proficiency in Google Sheets, Shopify, and Asana
• Experience using ShipHero is a plus
• Excellent attention to detail and organizational skills
• Strong numerical and analytical ability for cost calculations and tracking
• Clear and proactive communication across Slack, Asana, and email
• Knowledge of import/export processes, HS codes, and shipment tracking
• Ability to work efficiently in a fast-paced environment with tight deadlines

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Performance Standards
• Detail-oriented: double-checks data and ensures accuracy across systems
• Organized: able to manage multiple shipments, documents, and reports at once
• Proactive: communicates updates early and keeps everything on track
• Reliable: delivers consistent, high-quality work with minimal supervision
• Adaptable: learns new tools and processes quickly

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What It’s Like to Work With Us

We’re a fast-paced but supportive team that values clarity, communication, and consistency.
You’ll be working with a collaborative group that appreciates people who take ownership, care about details, and enjoy building efficient systems.

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How to Apply

If this sounds like you, please fill out this short application form:
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