Personal Assistant & Accountant (Full Time, Remote) [US Hours]

About the Role

We’re looking for a sharp, organized, and proactive Personal Assistant & Bookkeeper with an acute sense of urgency and discretion to support a busy professional. This is a hands-on role which requires managing a variety of tasks, from scheduling and correspondence to bookkeeping and financial record-keeping. Our ideal candidate is a savvy communicator, naturally takes initiative, and takes pride in playing a key role in the early stages of a cutting-edge project led by a well-established expert in the space.

Day-to-Day Administration
• Manage calendars, schedule appointments, and coordinate meetings
• Handle emails, calls, and correspondence swiftly and professionally
• Arrange travel plans, from flights to accommodations and itineraries
• Ad-hoc tasks as needed

Bookkeeping & Financial Organization
• Track expenses and maintain financial records
• Reconcile bank statements and process invoices
• Ensure bills and payments are managed on time
• Assist with budgeting, forecasting, and financial reporting
• Work with accountants or tax professionals as needed

What We’re Looking For
• Experience as a personal assistant, executive assistant, or bookkeeper
• Strong attention to detail and ability to anticipate needs
• Proficiency in bookkeeping software (QuickBooks, Xero, or similar)
• Solid organizational and time-management skills
• Ability to handle sensitive information with absolute confidentiality
• Strong communication skills—clear, professional, and proactive
• Tech-savvy and comfortable with Microsoft Office, Google Workspace, and financial tools
• A natural problem-solver who thrives on keeping things in order

Bonus Points For
• Experience managing finances for venture-backed businesses or individuals
• Knowledge of tax preparation or financial compliance
• Familiarity with the agile and innovative environment of an early-stage start-up

What’s in It for You
• Competitive salary based on experience
• A dynamic, remote-first work environment
• Valuable insight into high-level financial decision-making from an expert in institutional finance
• Opportunity to play a key role in a cutting-edge early-stage start-up

If you thrive in a fast-paced environment, have a knack for numbers, and enjoy keeping things running smoothly behind the scenes, we’d love to hear from you! Keep in mind that, this job description itself is the first test. In your note, please have your subject line the word "October". Any applicaitons that do not follow these instructions, will not be considered and the candidate will be blocked from further candidacy.

To apply, send your resume and a brief introduction about why you’re a good fit for this role.