Transaction Coordinator

About Homexa Team

The Homexa Team, led by Austin Hellickson, is a high-support real estate team based in Washington State. We’re dedicated to helping agents reach their full potential by providing comprehensive backend support — from lead generation and marketing to administrative assistance, training, and systems designed for growth. With Homexa, agents can focus on what matters most: building relationships and closing more deals.

This is a remote, full-time position requiring exceptional organization, accuracy, and communication skills. As a Transaction Coordinator (VA), you’ll ensure seamless contract-to-close operations for agents, clients, and partners.

Responsibilities

Manage the entire transaction process from contract to closing, ensuring deadlines and compliance are met.

Prepare, review, and organize contracts, disclosures, addenda, and supporting documents.

Coordinate with agents, clients, lenders, and escrow/title companies to keep all parties informed.

Track transaction timelines (inspection, appraisal, contingencies, financing) and send reminders.

Ensure all digital files are complete, accurate, and properly stored in CRM/document management systems.

Provide professional, timely updates and communication throughout the transaction.

Support agents with scheduling, follow-ups, and process management.

What We’re Looking For

Must-Have Skills

C1–C2 English proficiency (spoken and written), accent-free, with strong understanding of U.S. tone and culture

Proven experience in real estate transaction coordination, compliance, or admin support (RE experience a plus)

Strong organizational skills with extreme attention to detail

Ability to manage multiple files at once and meet strict deadlines

Proactive, professional communicator with excellent follow-up skills

Familiarity with CRM platforms (e.g. Follow Up Boss); training provided if needed

Comfortable working in a structured, accountable environment with time tracking, Zoom participation, and real-time collaboration

Technical Requirements

Reliable high-speed internet with a minimum of 50 Mbps upload and download

A dedicated laptop or desktop computer

High-quality noise-canceling headset and a quiet, distraction-free work environment

Availability to work full-time during U.S. business hours (Pacific Standard Time)

Why You’ll Love Working With Us

Work with purpose—help real estate professionals run smoother, more efficient businesses

Gain direct access to respected leaders in the real estate coaching space

Join a collaborative and supportive remote team

Grow with us—top performers can expand into leadership roles as Club Wealth® continues to scale

Additional Details

Full-time role (40 hours/week, Monday–Friday)

Compensation: $5–$7 USD per hour, depending on experience

How to Apply

If this sounds like the right fit for you, we’d love to hear from you.Apply here: ----------