Estimator / Maintenance & Project Coordinator

Build Technics is an Australian-based commercial construction and maintenance company delivering minor works, building repairs,
and small projects for property managers, commercial property funds, and local government builder panels.
We pride ourselves on professional delivery, clear communication, and efficient systems.

About the Role

We’re looking for a hands-on Estimator / Contract & Project Coordinator to support our operations team remotely.
This role combines estimating, job coordination, and contract administration for commercial maintenance and minor projects.
You’ll work closely with our Director of Operations (Dennis), Maintenance Coordinator (Georgia), and Office Manager,
using tools like ServiceM8 or SimPRO and Google Workspace (G-Suite), including Google Sheets for take-offs and pricing.

Key Responsibilities

• Prepare cost estimates and quotations for building maintenance and minor works.
• Review job requests, photos, and scopes to determine labour, materials, and subcontractor costs.
• Use Google Sheets or an estimating tool to perform basic take-offs.
• Record and manage all quotes in ServiceM8 or SimPRO.
• Communicate with suppliers/subcontractors to obtain material and trade pricing.
• Ensure quotes are accurate, timely, and professionally presented.
• Support workflow from quote approval through to project completion.
• Issue work orders and ensure job documentation is complete (insurances, SWMS, licences, etc.).
• Track project progress and assist with client updates or follow-ups.
• Liaise with Maintenance Coordinator and Field Team to ensure smooth job delivery.
• Assist with closing out jobs – uploading completion photos, reports, and compliance documentation.
• Maintain quote and job registers for reporting and KPI tracking.
• Help refine estimating and job coordination templates.
• Keep supplier and subcontractor contact lists up to date.
• Contribute to continuous improvement of quoting and coordination processes.
• Assist with compliance documentation and renewals when required.

Skills & Experience

• 3+ years’ experience in estimating, project coordination, or contract administration (construction or maintenance industry).
• Strong background in commercial building maintenance / minor works / insurance repairs / fit-outs.
• Proficient with ServiceM8 or SimPRO (or equivalent job management software).
• Strong skills in Google Workspace (G-Suite) – Gmail, Drive, Docs, Sheets, and Meet.
• Excellent attention to detail and ability to manage multiple jobs simultaneously.
• Clear written and verbal English communication skills.
• Experience working with Australian property and facilities management clients (preferred).

Tools & Systems

• ServiceM8, Tradify, SimPRO or similar– job, quote, and scheduling management.
• Google Workspace (G-Suite) – collaboration and documentation.
• Google Sheets – take-offs and pricing templates.
• Optional: Bluebeam, PlanSwift, or similar take-off tools.

Reporting Line

• Reports to: Dennis – Director of Operations
• Works closely with: Maintenance Coordinator

Working Hours

• Remote (Philippines-based)
• Full-time (40 hrs/week) or Part-time (min. 30 hrs/week)
• Must overlap Australian business hours (AEST.

Why Join Build Technics

• Be part of a professional, established Australian team with long-term stability.
• Gain exposure to modern construction software and workflows.
• Play a key role in building structure and process as the company scales.
• Genuine opportunity to grow into a senior coordinator or estimating lead role.