Executive Assistant to the Owner

The Glow Lab Medspa is a growing medspa in Gilbert, Arizona, specializing in aesthetic injectables and wellness services. Allison St. John FNP-C is the owner and provider and is looking for an individual who is able to catch the small items and tasks that inevitably get forgotten about as she continues to run this growing business. Work-life balance is important and decreasing the amount of tasks that she has will be beneficial toward ensuring that. She is in need of someone who can increase her happiness, available time, and productivity by taking over tasks such as calendar management, compiling reports, outlining meetings, and acting as a communication intermediary to filter and prioritize tasks for both business and personal.

Skills & Experience Required
Responsibilities
You will be assisting in a typical background administrative fashion on an ad hoc basis to keep things running smoothly. You will be reporting directly to Allison, the owner of the company.
Responsibilities will grow and expand as time goes on, the relationship builds and the individual displays the ability to take on more work.

These things will include, but are not limited to:
Calendar Management
Familiarization and utilization of our
Scheduling and business management software
Customer Relationship Management Platform
Interoffice communication platform
Attend all meetings, take notes, create a summary, and distribute.
Manage a constantly evolving to-do list, follow up, and ensure completion.
Screen and route incoming emails and messages, and correspondence from vendors and employees to potentially answer and follow up on to keep things running smoothly.
Maintain and update Allison with daily calendars
Daily morning meeting to plan for the upcoming day
Manage administrative tasks on my behalf
Prepare and distribute necessary reports and documents, and memos on my behalf.
Anticipate and address issues as they occur with the ability to independently problem-solve and adapt to the situation at hand

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Qualifications expected
Excellent time management skills
Excellent organization skills
Strong problem-solving skills
Hospitality experience
Executive assistant experience
Extremely adaptable
Respectful and professional nature

Bonus qualifications - not required
Social Media Management
Vendor and inventory management and ordering
Web SEO optimization using Squarespace

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