Real Estate Administrative Supports

???? Real Estate Administrative Support (Part-Time, Remote)

Location: Remote (Preferred: Philippines or Latin America)
Type: Part-Time
Pay: $3–$4 per hour (USD)
Language: Must speak English and Spanish fluently

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About the Role

We’re looking for a reliable and bilingual Real Estate Administrative Assistant to support a Keller Williams real estate agent based in New Jersey (USA). You’ll help manage daily real estate tasks, client communication, SmartPlans, and backend systems.

This position is perfect for someone detail-oriented, organized, and comfortable working with real estate tools and client follow-ups in both English and Spanish.

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Key Responsibilities
• Manage and organize client folders, contracts, and disclosures in Google Drive or KW Command
• Create and update SmartPlans, email/text follow-ups, and reminders in KW Command
• Input and tag new leads, update contact info, and track follow-ups
• Assist in scheduling appointments, open houses, and inspections
• Prepare and send marketing materials (flyers, emails, social media posts)
• Help with basic transaction coordination from offer to closing
• Translate simple emails or documents between English and Spanish when needed
• Track leads and transactions using Google Sheets or Excel
• Handle light data entry, online research, and other admin tasks

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Requirements
• Strong written and spoken English and Spanish
• Prior experience as a real estate assistant or virtual assistant preferred
• Familiar with KW Command, Follow Up Boss, Google Drive, and Canva (or willing to learn)
• Detail-oriented, organized, and self-motivated
• Reliable internet connection and ability to work during Eastern Time (EST) hours
• Positive attitude and professional communication style

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Preferred Skills (Bonus)
• Experience setting up or managing SmartPlans
• Canva design or social-media content creation
• Familiarity with the real estate transaction process

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To Apply

Send your resume and a short intro video (1–2 minutes) in both English and Spanish, sharing your experience and why you’re a great fit for this role.
Include “Real Estate Admin Support” in your subject line