Accounting & Administrative Support Specialist

Schedule: Full-time, 40–50 hours/week (Pacific Standard Time)

Overview

We are seeking a detail-oriented Accounting & Administrative Support Specialist to manage accounting support functions, compliance projects, and general administrative tasks. This role emphasizes accuracy, organization, and problem-solving. The position focuses primarily on entering bills, categorizing expenses, maintaining financial records, and supporting reporting

Role Breakdown

Accounting Support (60%)

- Enter bills in QuickBooks and ---------- (approval and payment handled separately)
- Record and categorize expenses without handling sensitive financial account details
- Maintain organized digital accounting records (invoices, receipts, supporting documentation)
- Assist in preparing financial reports such as inventory valuation and profit/margin summaries
- Upload, rename, and consolidate accounting files to maintain a clean, searchable structure

Ad Hoc & Compliance Projects (30%)
- Manage state and federal notices, filings, and correspondence from government agencies
- Assist with insurance renewals, policy updates, and compliance-related paperwork
- Prepare and maintain process documentation, SOPs, and technical/compliance files (e.g., TDS/SDS)
- Support recruitment activities such as filtering candidate applications

Operations & Administrative Support (10%)
- Maintain and organize digital files following company naming conventions
- Provide basic administrative communication support (e.g., email, phone, RingCentral)
- Assist with general office and document management tasks as needed

Qualifications
- Experience in accounting, bookkeeping, or administrative support roles
- Proficiency in QuickBooks, ---------- , ConnectBooks, and Microsoft Office/Excel (or equivalent tools)
- Strong communication, interpersonal, and problem-solving skills
- Highly organized, adaptable, and able to manage multiple priorities
- Must be available to work during Pacific Standard Time hours (40–50 hours per week)

Please attach your resume.