Expert Technical Virtual Assistant (Automation, AI Tools, Systems & Operations)

We’re building a fast-moving AI automation business focused on inbox, calendar, and workflow management systems powered by AI. We’re looking for a highly skilled AI Virtual Assistant who can act as both a technical expert and operations partner — helping implement, automate, and scale our AI solutions for clients and internal operations. Will pay more for the right candidate and can adjust hours based on need.

This is an opportunity to help launch and grow an AI-driven business from the ground up. You’ll work directly with the founder to design, test, and deploy smart automation systems that save time, increase cash flow, and deliver measurable results.
Key Responsibilities

AI & Automation Development

Build and integrate AI workflows using tools like OpenAI, GPT-4/5, Claude, Zapier, Make (Integromat), and LangChain.

Create custom automations for inbox management, scheduling, and CRM systems.

Build and test prompt frameworks and fine-tuned assistants.

System Setup & Optimization

Set up CRM and project management systems (Notion, Airtable, ClickUp, or HubSpot).

Streamline business operations through automation and AI tools.

Implement and monitor key performance metrics (automation efficiency, response time, conversion rates, etc.).

Client & Internal Operations

Assist in onboarding clients, creating templates, and managing communications.

Draft and refine process documentation and automation SOPs.

Manage communication and scheduling workflows between clients and team members.

Research & Innovation

Stay current with the latest AI tools and trends (chatbots, voice AI, auto agents, etc.).

Proactively suggest ways to integrate AI into marketing, sales, and admin operations.

Help train and optimize internal AI models for accuracy and tone.