Executive Assistant (Real Estate) | $720–$960 USD / month | Full-Time | Remote

About Me

Ten years ago, I came to the United States with nothing but a laptop and a relentless drive to succeed. I started in real estate, doing everything myself — answering emails, coordinating showings, managing listings, updating CRMs, designing marketing flyers, and keeping track of contracts at 2 a.m.

Over time, I learned that the key to growth isn’t doing more — it’s doing what matters most. To do that, I need the right person beside me: someone who’s organized, dependable, proactive, and takes pride in running a business like it’s their own.

I’m looking for a Virtual Executive Assistant who can help me manage daily operations, communication, and organization so I can focus on scaling the business.

The Role

You’ll be the operational backbone of my real estate business — managing admin systems, supporting transactions, handling client coordination, and ensuring every detail is handled with precision.

If you’re a self-starter who loves structure, communication, and helping things run smoothly, you’ll thrive here.

Must-Haves

- Fluent English (spoken & written) with a neutral accent

- Highly organized, reliable, and proactive

- Excellent communication and follow-through

- Tech-savvy and comfortable learning new systems quickly

- Strong understanding of business etiquette and professionalism

- Experience with Google Workspace, Trello, Slack, Zoom, GoHighLevel (GHL), Canva, and CRMs

- Familiar with real-estate software like ZipForms, Dotloop, Skyslope, or DocuSign

- Able to work U.S. business hours, Monday – Friday

- At least 2 years of virtual assistant or administrative experience (real estate preferred)

Key Responsibilities
Administrative Operations

- Manage and organize email inboxes and calendars

- Keep Google Drive and client folders structured

- Maintain and clean CRM databases

- Prepare and process contracts, disclosures, and addendums in ZipForms or DocuSign

- Support transaction coordination and ensure all files meet compliance standards

- Schedule client calls, appointments, and follow-ups

- Build SOPs, checklists, and task systems for recurring processes

- Track reminders, reports, and deliverables

- Marketing & Brand Support

- Create property flyers, presentations, and social-media graphics in Canva

- Schedule and post content across social platforms

- Build simple landing pages or newsletters as needed

- Keep marketing assets organized and up to date

Executive Support

- Handle travel planning, meeting prep, and light personal logistics

- Track expenses and create weekly summaries

- Manage vendors, purchases, and follow-ups

?? Note: Not every task listed will apply. You’ll receive focused training based on current business needs.

Why This Role Matters

I want to build with someone who values excellence and long-term growth. You won’t just be executing tasks — you’ll be helping me build a system that runs smoothly, communicates clearly, and scales consistently.

If you love structure, ownership, and working directly with an entrepreneur who moves fast and values results, I’d love to meet you.

Compensation

$720–$960 USD / month (Full-Time, 40 hours / week)
Schedule: Monday – Friday, U.S. Business Hours
Location: 100 % Remote

How to Apply

Please apply through the following link:
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