Automation beast

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???? JOB POST TITLE:

Automation & E-Commerce Systems VA – Shopify + ---------- + Marketing Auto-Posting (2-Week Buildout + Ongoing Role)


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???? JOB DESCRIPTION (Friendly but Firm Tone)

I run Smiles Preschool, a fast-growing digital product business (worksheets, songs, preschool videos, printables). I’m expanding—and I need everything fully automated.

I'm hiring a Tech-Savvy Automation & E-Commerce Systems VA to build and manage my entire digital workflow.

This is NOT just data entry. This is system building and growth management.


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???? Your Main Mission

You will build a fully automated system that handles:

? File Intake ? QA ? Folder Sorting ? Product Listing ? Marketplace Sync ? Marketing ? Email Funnels ? VA Payout Tracking

Once built, you will maintain and improve it long-term.


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???? Platforms You Will Connect & Automate

You must be confident using:

---------- or Zapier (required)

Google Sheets + Forms + Drive

Shopify (product setup + digital delivery app like Sky Pilot / SendOwl)

Marketplace Sync Tool (LitCommerce, CedCommerce, or Codisto)

Etsy, eBay, Amazon Handmade, Walmart, TikTok Shop

Gumroad / Payhip / Lemon Squeezy (for digital product uploads)


Facebook / Instagram / Pinterest / TikTok / YouTube Shorts Auto-Posting

Mailchimp / ConvertKit / Gmail Sequences


(Bonus: Teachers Pay Teachers / Amazon KDP experience)


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???? PROJECT DEADLINE & HOURS

> This is a 45–60 hour build-out to be completed within 14 calendar days.



If the system is not on track by Day 7, contract may be reassigned.

If finished in under 45 hours, completion bonus available.

After build, this becomes an ongoing systems + growth management role.



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???? PHASE 1 – Due by Day 3

? Organize Google Drive (By VA + Type)
? Create Submission Form + Google Sheet Tracker
? Auto-calc VA pay rates
? Link QA System: Check if links are valid, shared, correct format
? If broken ? hold in queue + auto notify VA
? First automation test running


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???? PHASE 2 – Due by Day 14 (Full Automation Live)

? Shopify auto-listing from Sheet
? Marketplace Sync (Shopify ? Etsy/eBay/Amazon/Walmart/TikTok)
? Gumroad / Payhip / Lemon Squeezy auto-upload
? Website improved + products auto-listed
? Email funnels (Welcome / Promo / Re-engage)
? Auto-marketing to:


Facebook Page + Groups

Instagram Feed + Reels

TikTok / YouTube Shorts (auto-script + auto-post)

Pinterest


Email Newsletter (Mailchimp + ConvertKit)


? All posts must be fun / silly preschool-teacher voice
Example: “Your preschoolers will SCREAM WITH JOY when they see this ????????”


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???? PHASE 3 – Ongoing Responsibilities

Once automation is live, you will:

? Create product bundles & seasonal packs
? Optimize titles / tags / keywords
? Set up auto sales & upsells
? Monitor performance & report “Top Sellers”
? Suggest what to make more of


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? TO APPLY (NO TEMPLATE RESPONSES)


Email or message me with the subject:
“I Can Build Your Automation System – [Your Name]”

Include:

1. What automation tools have you used? ( ---------- , Zapier, Apps Script?)
2. Have you automated Shopify listings before? Explain how.
3. Which marketplace sync tools have you worked with? (LitCommerce / CedCommerce / Codisto?)
4. If I give you a Google Sheet with product info + links, how would you auto-create a Shopify product?
5. How many hours can you commit per week?
6. Internet speed screenshot (speedtest.net)
7. Link to past work or portfolio (if available)


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If you are fast, proactive, and can solve problems without waiting for instructions — you’ll love this role. If you move slow or wait to be spoon-fed — don’t apply.

Looking forward to finding my systems builder. ????

— Spring / Smiles Preschool