Virtual Assistant

We’re seeking a motivated and detail-oriented individual to assist a top-producing real estate team with managing and optimizing our CRM system. The ideal candidate will help organize leads, set up follow-up campaigns, and ensure that no opportunity slips through the cracks. This role is ideal for someone who enjoys systems, follow-up strategy, and helping agents stay connected with clients and prospects.

Key Responsibilities:

Organize and maintain client and lead data within our CRM (kvCORE, Zillow, or similar).

Set up automated and manual follow-up campaigns for new leads.

Monitor lead engagement and assist with re-engagement strategies.

Update and categorize contacts (buyers, sellers, past clients, sphere of influence).

Assist with tagging, notes, and task creation for team members.

Track follow-up progress and provide weekly activity reports.

Collaborate with the team leader to refine systems and improve response rates.

Qualifications:

Prior experience in real estate support, CRM management, or transaction coordination.

Familiarity with real estate platforms (kvCORE, Follow Up Boss, BoomTown, or similar).

Strong organizational skills and attention to detail.

Excellent communication and time-management abilities.

Self-motivated and proactive — comfortable working independently.

Tech-savvy and quick to learn new systems.

Preferred Experience:

Understanding of lead nurturing and drip campaigns.

Experience with Zillow Premier Agent or Meta Ads lead handling.

Basic marketing or social media experience is a plus.

Compensation:
Hourly, based on experience, with opportunity for additional hours and long-term growth as the role expands. Please provide a video with your application for the position