Executive Virtual Assistant – Sales, Admin & Client Support

We’re hiring a full-time Executive Virtual Assistant to handle calls, contracts, and admin support for multiple U.S. businesses.
You must be confident on the phone, detail-oriented, reliable, and excellent at following through on every task without reminders.
Strong English communication, organization, and accountability are required.
If you’re honest, self-driven, and ready for a long-term remote position (PST hours) — we want to hear from you.


Job Overview

We are hiring a Sales-Oriented Executive Virtual Assistant to support multiple U.S.-based businesses with administrative, client communication, and coordination tasks.

This is a full-time, long-term role for someone who is confident on the phone, strong in written and spoken English, highly organized, and reliable with follow-through.
You’ll manage calls, contracts, client communication, and project updates across several departments — accuracy, accountability, and responsiveness are key.

If you are detail-oriented, take initiative, and thrive in a fast-paced environment, this position is for you.

Responsibilities
• Make and receive client calls and follow-ups (minimum 100 calls weekly).
• Send texts, schedule meetings, and track correspondence.
• Prepare, proofread, and send contracts, NDAs, and documents for signature (DocuSign).
• Maintain records, spreadsheets, and CRM entries accurately.
• Track deadlines and ensure commitments are met without reminders.
• Coordinate internally with tea ---------- mbers and provide proactive updates.
• Support light marketing, document organization, and research tasks.
• Offer help to teammates when your assigned work is complete.

Skills Required
• Confident, clear English-speaking voice for phone and Zoom communication.
• Excellent written communication and grammar.
• Strong proficiency in:
• Microsoft Word, Excel, PowerPoint
• Google Workspace (Docs, Sheets, Drive, Gmail)
• DocuSign and Adobe Acrobat (form creation/editing)
• Dropbox (granting/denying access, file management)
• Fast learner who can figure out new systems independently.
• Excellent attention to detail — accuracy and completion are non-negotiable.
• Reliable, honest, and accountable — shows up, checks work, and communicates daily.
• Comfortable managing multiple priorities and fast turnaround times.

Ideal Personality

We’re looking for someone who:
• Takes ownership of their role and follows through without reminders.
• Is confident and professional when calling or texting clients.
• Shows initiative — asks “what else can I help with?” when work is done.
• Asks questions before guessing to prevent costly mistakes.
• Can handle pressure, deadlines, and demanding clients with professionalism.
• Values integrity, communication, and accountability.
• Works independently after training — we don’t do hand-holding.



Work Schedule
• Monday–Friday
• 8:00 AM – 5:00 PM PST (California time)
• Full-time (40 hours/week)